Accounts Receivable Specialist II

About The Job

The University of Minnesota seeks an Accounts Receivable Specialist II to support our Financial Operation Center department within the Controller’s Office. The Accounts Receivable Specialist II is responsible for performing moderately complex accounts receivable activities and financial reporting transactions in support of a portfolio of Resource Responsibility Centers (RRC) in the Finance Operations Center. Additionally, the Accounts Receivable Specialist II collaborates with accounts receivable services and finance professionals within the Finance Operations Center to ensure appropriate and timely support.

Job Responsibilities

• Accounts Receivable (80%)
  • Review and analyze all types of billing requests, foundation transfers, and invoice adjustment requests sent to the Financial Operations Center prior to processing.
  • Process transactions of varying complexity to ensure accuracy and timeliness.
  • Collaborate and communicate with University staff, external customers, and colleagues for clarification on billing requests, policy requirements, and best practices.
  • Analyze customer and contact information in the Enterprise Financial System vs. the information contained in the service request to determine if changes or updates are needed.
  • Works with mass transaction entry, reviews submissions for quality assurance, processes uploads, monitors for problems, and resolves issues.
  • Utilizes expertise of the full order to cash business process to advise departments on appropriate billing processes and proactively identify repetitive transactions.
  • Analyze billing requests for applicability of sales tax, customer’s tax exemption status; consults with tax management office on more complex scenarios, and prepares transactions for accurate sales tax calculation for all states.
  • Ensures appropriate approvals for rebills and credit requiring approval, as well as UMN Foundation transfer approvals with a thorough understanding of justification and fund-use requirements.
  • Collaborates with accounts payable specialists in the processing of returned goods and services as well as credit memos.
  • Acts as a liaison with the UMN Foundation for fund requests and transfers.
  • Ensures compliance with university accounts receivable policy and independently applies key accounting and receivables functions, generally accepted accounting principles, and other guiding concepts with proficiency.
  • Demonstrates a holistic understanding of billing requests of all complexities, sets them for finalization, and submits credit and rebill transactions into approval workflow.
• Professional Development (10%)
  • Contributes to training manuals and procedures for the Finance Operations Center and participates in the training of staff.
  • Identifies and participates in opportunities for cross-training across Finance Operations Center functions to maintain adequate coverage of all functions.
  • Completes professional development, education, and training activities consistent with managing the responsibilities of the position.
  • Participates in staff development based on individual need including ongoing skills training, DEI development, professional learning, service & scholarly activity, and engagement & well-being.
  • Role models UMN commitment to creating an inclusive work environment and fostering a caring culture.
• Accounts Receivable Support (5%)
  • Assist Accounts Receivable Services with projects and initiatives.
• Other duties as assigned (5%)
  • Performs other duties as assigned.

Qualifications

• BA/BS degree plus at least two years of professional work experience or a combination of related education and work experience to equal six years.
• Ability to interact with standard technology platforms (Zoom, word processing, data entry, email, internet browsing, etc.).
• Experience with PeopleSoft Enterprise Financial System.
• Ability to read, interpret and compile information according to prescribed methods.
• Ability to use logic to problem solve and find solutions.
• Knowledge in accounts receivable.

Preferred Qualifications

• Knowledge in accounts receivable.

Pay And Benefits

Pay Range: $24.56 - $30.05; depending on education/qualifications/experience
Time Appointment: 100% Appointment
Position Type: Civil-Service & Non-Faculty Labor Represented Staff

How To Apply

To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.