Accounts Receivable Specialist

About the role

Keep the Numbers Accurate. Keep the Cash Flowing. Be a Key Part of Our Accounting Team. Wholesale Produce Supply is looking for a detail-oriented and dependable Accounts Receivable Specialist to join our Accounting team. If you enjoy working with numbers, solving discrepancies, staying organized, and communicating with customers, this could be a great opportunity for you.

You'll be a great fit if you're someone who: notices when the numbers don't match and wants to figure out why; enjoys keeping accounts organized and accurate; isn't afraid to pick up the phone and professionally follow up on an outstanding balance; communicates well with customers and internal teams; can work independently while still being a collaborative member of the Accounting team; stays organized when priorities and deadlines compete for your attention; takes ownership of your work and follows tasks through to completion.

This position works primarily in an office environment and requires extended periods of computer use. Employees must be able to use standard office equipment and perform repetitive hand and wrist movements associated with computer work. Occasional lifting of office materials weighing up to 20 pounds may be required. Standard business hours apply, with occasional additional hours that may be needed during month-end or year-end closing.

Responsibilities

• Process and apply incoming customer payments, including checks, ACH, wire transfers, and credit card transactions
• Prepare customer statements, bills, and invoices using Produce Pro
• Reconcile bills of lading against information entered in the system
• Reconcile and post receipts for cash sales received from various departments
• Balance batch control totals against source documents and system reports, research discrepancies, and make necessary corrections
• Monitor outstanding customer balances and follow up on overdue accounts
• Contact customers regarding past-due invoices and outstanding balances in a professional and timely manner
• Partner with Sales and Customer Service to research and resolve billing or payment discrepancies
• Maintain accurate ledgers and registers, including posting charges, refunds, and adjustments
• Set up new customer accounts in Produce Pro
• Assist with bank reconciliations and month-end and year-end closing activities
• Prepare Accounts Receivable reports for management
• Maintain accurate and confidential financial records
• Follow company policies and Accounts Receivable best practices
• Assist with miscellaneous Accounting Department and office responsibilities as needed

Requirements

• 2+ years of Accounts Receivable, accounting, or related experience preferred
• Strong attention to detail and commitment to accuracy
• Experience working with customer payments, account reconciliation, invoicing, and/or collections
• Strong mathematical and problem-solving skills
• Ability to research and