Accounts Receivable Specialist

About the role

Full-time Accounts Receivable Specialist position located in Tomahawk, WI, reporting to the Accounting Manager. The role supports day-to-day administrative functions related to finance, time and expenses, accounts receivable, and invoicing backup.

Responsibilities

• All aspects of accounts receivable
• Accounts receivable aging
• Rate accuracy on projects and invoices
• Maintaining contract changes and change orders
• Managing project creation and close out in timekeeping software
• Problem solving
• Maintaining client and company data confidentiality
• Process and systems improvement recommendations
• Tracking time and expense reports
• Monthly close-outs
• Preparing customer correspondence
• Supporting department and company administration needs
• Other duties as assigned

Requirements

• Supportive and reliable team member who engages in building a great team and work culture
• Driven and motivated to be part of a successful team and provide high-quality service and results
• Shows persistence, tenacity, and grit through tough conditions and deadlines with energy and enthusiasm
• Curious and open-minded in exploring solutions and opportunities
• Accountable and a caretaker of resources, people, and company
• Thrives in a fast-paced, highly driven environment and can adapt quickly to changing conditions and priorities
• Functional & Technical Expertise – effectiveness at gaining, maintaining, and sharing functional expertise related to the role
• Integrity & High Standards – maintaining highest ethical and professional standards and company values
• Drive & Initiative – establishing, pursuing, and attaining stretch goals and ambitious workload
• Problem Solving – predicting problems, recommending logical, timely, creative solutions, taking corrective action
• Adaptability – coping with changing priorities, altering workflows, overcoming unexpected barriers
• Communication – effective verbal and written expression of ideas, clear, concise, grammatically correct
• Interpersonal Savvy – interacting respectfully and positively with colleagues, outside partners, audiences
• Teamwork – working on a team, sharing resources, collaborating, helping others achieve goals
• Customer Service – building and maintaining customer relationships, attending to needs and expectations
• Work Management – getting and staying organized, planning work, staying focused on priorities, using essential technologies, meeting goals and deadlines

Skills

• Strong organizational, multi-tasking, and time management skills
• Courteous, friendly, and helpful manner when dealing with clients and other professionals
• Ability to work thoroughly yet quickly under tight deadlines and pressure situations
• Highly detailed and thorough
• Advanced proficiency with Microsoft Office software including Word, Excel, and Access
• Experience with Sage Intaact, iSolved, and Bamboo HR
• Payroll experience preferred
• Team player who is confident, respectful, curious, flexible, and able to work with other professionals in a growing, successful, and respected business