Accounts Receivable Specialist

About the role

We are looking for an Accounts Receivable Specialist to join an events and exhibition company in New York, New York. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a fast-paced finance environment and can balance collections, billing, and account reconciliation with strong attention to detail. The role will support timely cash flow management, maintain accurate customer account records, and contribute to month-end and year-end accounting activities.

Responsibilities

• Manage incoming receivables by monitoring open balances, following up on overdue invoices, and driving timely payment collection from customers.
• Communicate directly with clients to resolve billing questions, clarify account status, and maintain productive payment discussions.
• Prepare and review aging schedules to identify overdue accounts, prioritize collection efforts, and escalate issues when needed.
• Process invoicing and issue credit memos accurately while ensuring documentation aligns with company policies and customer agreements.
• Reconcile customer accounts and cash activity to confirm payments are applied correctly and account balances remain accurate.
• Investigate and resolve payment disputes by partnering with internal teams and customers to address discrepancies efficiently.
• Support cash application activities and maintain clear records of payment transactions and outstanding balances.
• Assist the accounting team with month-end and year-end close tasks related to accounts receivable, reporting, and account analysis.

Qualifications

• Hands-on experience in accounts receivable, collections, billing, and cash application functions.
• Strong proficiency in Microsoft Excel, including the ability to use formulas for analysis, tracking, and reconciliation.
• Demonstrated ability to manage commercial and consumer collections with professionalism and persistence.
• Experience preparing aging reports, reconciling accounts, and maintaining accurate financial records.
• Strong written and verbal communication skills for customer outreach, dispute resolution, and cross-functional coordination.

Skills

• Familiarity with Salesforce is strongly preferred.
• Experience with Unit4 is a plus.
• High level of accuracy, organization, and follow-through in a deadline-driven accounting environment.