Accounts Receivable Specialist

About the role

The Accounts Receivable Specialist is responsible for creating and maintaining client accounts, billing schedules, invoicing, and accounts receivable. Daily email and phone correspondence with both external clients and internal co-workers.

Responsibilities

• Review new client account applications and Certificate of Insurance.
• Assess client’s financial status / creditworthiness.
• Analyze Risks - approve client account terms.
• Maintain and request client Certificate of Insurance.
• Follow up with client and/or sales agent for missing account correspondence.
• Ensure clients are billed correctly for services provided in a timely manner.
• Create COD invoices and collect payment.
• Collect all proper information needed to create payment schedules.
• Process invoices and distribute them via email.
• Maintain a weekly / monthly billing calendar and spreadsheets.
• Accounts Receivable - ensure invoices are paid in a timely manner.
• Track and resolve outstanding payment issues.
• Obtain correspondence for Audits.
• Provide accounting support to sales agents.
• Resolve any questions and/or complaints from clients.
• Other duties as assigned.

Qualifications

3+ years of Accounting, Accounts Receivable or equivalent experience required. Experience from the entertainment industry is a plus. Strong proficiency in Microsoft Office Suite, especially Excel and Outlook. Knowledge of audio, lighting and/or video equipment is a plus.

Skills

• Excellent customer service skills
• Comfortable working under tight deadlines
• Ability to work in a fast-paced environment
• Great attention to details
• Excellent ability to organize and prioritize tasks
• Problem solving
• Negotiation skills
• Discretion and ability to keep confidential information secure

Benefits

Additionally, we offer comprehensive health, dental, and vision insurance, paid time off, and a 401(k) retirement savings plan with matching contributions.

Pay

The pay range for this position is estimated to be $25/hr - $27/hr. Actual pay to be determined by the experience, knowledge, skills, and abilities of the applicant combined with location and alignment with market data.