Accounts Receivable Specialist

About the role

Department: Finance. Reports to: CFO/CIO. The Accounts Receivable Specialist will manage day-to-day operations of accounts payable and accounts receivable functions, processing vendor invoices, issuing payments, managing customer invoices, and ensuring timely collection of receivables. This role maintains accurate financial records, optimizes cash flow, and supports overall financial operations.

Responsibilities

• Respond to customer inquiries and resolve payment-related issues promptly.
• Monitor accounts receivable aging and follow up on overdue invoices.
• Communicate with customers regarding payment status, payment terms, and invoice disputes.
• Process customer payments, including checks, credit card payments, and electronic transfers.
• Reconcile customer accounts and apply payments to outstanding invoices.
• Investigate and resolve discrepancies in customer payments or billing issues.
• Prepare and send account statements and reminders to customers as needed.
• Coordinate with internal departments to ensure timely payment processing and collections.
• Provide regular updates and reports on cash flow status and receivables aging.
• Perform new customer credit checks.

Qualifications

• Associate’s degree in accounting, Finance, Business Administration, or related field preferred; high school diploma with relevant experience considered.
• Minimum 2+ years of experience in accounts payable, accounts receivable, or related finance roles.
• Proficiency in accounting software and ERP systems (QuickBooks, SAP, Oracle, etc.).
• Strong attention to detail and accuracy in data entry and reconciliation.
• Excellent organizational and time management skills, with ability to prioritize tasks and meet deadlines.
• Effective communication and interpersonal skills, with ability to interact professionally with vendors, customers, and colleagues.
• Analytical mindset and problem-solving abilities to resolve discrepancies and improve processes.
• Ability to work independently and collaboratively in a fast-paced environment.

Benefits

• 401(k)
• Health Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account
• Life Insurance
• Flexible Spending Account
• Employee Assistance Program
• Paid Time Off
• Paid Holidays
• Professional Development Assistance
• Company Paid Short- and Long-Term Disability

Pay

$22.00‑$24.00 per hour (Non‑Exempt)