Accounts Receivable Specialist

About the role

O'Hagan Meyer LLC, a law firm located in the Chicago Loop, is seeking a detail-oriented, highly organized, and self-motivated Accounts Receivable Specialist to join our accounting team. In this role, you will be responsible for managing assigned accounts, monitoring aging reports, conducting follow-up on outstanding balances, reconciling client accounts, and supporting various special projects related to firm collections. You will also serve as a key point of contact for accounts receivable inquiries, ensuring prompt and accurate resolution.

Responsibilities

• Maintain an AR portfolio with updated and accurate notes
• Document collection status on each matter using the firm's internal system
• Perform E-bill Audit
• Researching status of bill payments
• Monthly communication to clients to collect on open invoices
• Business to Business collections
• Reconcile payments with AR ledger and correct discrepancies
• Identify client refunds needed due to overpayments and work with other teams in the department to have them processed
• Respond to partner inquiries timely and accurately
• Respond to client inquiries timely and accurately
• Special projects related to the firm's AR portfolio as needed

Qualifications

• Prior experience in accounts receivable or collections is preferred
• Experience within a law firm environment is a strong plus

Skills

• Excellent communication skills, both written and oral
• Knowledge of standard accounts receivable policies, processes, and practices
• Skilled in client relations and resolving issues through effective communication
• High level of accuracy and attention to detail essential
• Ability to work in a team-oriented environment
• Well-developed organizational skills
• Demonstrated capacity to prioritize and manage concurrent tasks
• Proficiency in Word and Excel

Benefits

• Health Care Plan (Medical, Dental, & Vision)
• 401(k) Retirement Plan
• Life Insurance (Basic, Voluntary, & AD&D)
• Paid Time Off (Vacation, Sick Leave, & Company Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Free Food & Snacks in Office
• Wellness Resources
• Commuter Benefits

Pay

Salary: $54,080 - $69,000 annually