Accounts Receivable Specialist

About the role

HCI Systems Inc. is a fast-growing, low-voltage contracting company based in California. We’re seeking an Accounts Receivable Specialist to join our team in Ontario to support the accounting department and our daily accounts receivable functions.

Responsibilities

• Post and apply customer payments (checks, ACH, wire transfers, credit cards) to accounts receivable
• Review remittance advice and match payments to invoices
• Identify and resolve payment discrepancies, short payments, and overpayments
• Process lockbox and electronic payment files
• Maintain accurate and up-to-date customer account records
• Reconcile daily cash receipts to bank deposits
• Assist with month-end accounts receivable close activities
• Communicate with internal departments and customers regarding payment issues
• Ensure compliance with company policies and accounting procedures
• Collection on past due accounts

Qualifications

• High school diploma or equivalent
• 1–3 years of experience in accounts receivable or cash posting
• Basic understanding of accounting principles
• Strong data entry and attention to detail
• Ability to work with accounting software and Microsoft Excel
• Good organizational and time-management skills

Skills & Competencies

• Accuracy and attention to detail
• Ability to meet deadlines in a fast-paced environment
• Problem-solving and analytical skills
• Effective communication skills
• Team-oriented with the ability to work independently

Benefits

• 401(k) with matching
• Reduced-cost medical, dental, and vision insurance
• Flexible spending accounts
• Additional voluntary benefits include life insurance, disability, and accident coverage
• Paid holidays and PTO plan
• Weekly pay – get paid every Friday
• Employee perks – appreciation events, department outings, wellness programs, pet insurance

Pay

Pay Range: USD $26.00 - USD $32.00 per hour.

Schedule

Office-based; standard business hours with potential overtime during month-end close.