Accounts Receivable Specialist
Hamilton Miller & Birthisel LLP is a premier insurance defense trial law firm with a presence spanning Florida, New York, Virginia, Puerto Rico, Jamaica, the U.S. Virgin Islands, and The Bahamas. We are nationally recognized for our work in insurance defense, admiralty and maritime law, transportation and trucking, personal injury, premises liability, professional malpractice defense, construction, subrogation, and products liability litigation. The firm holds an AV® Preeminent rating—the highest peer-review distinction from Martindale-Hubbell—and is consistently ranked among the most diverse law firms in South Florida. Our attorneys are known for delivering swift, lucrative results, backed by a 24/7 emergency action response team serving clients in domestic and international jurisdictions.
About the role
We are seeking an Accounts Receivable Specialist responsible for managing daily accounts receivable activities, including monitoring past due balances, updating collection statuses, and communicating with clients. This role also coordinates and files appeals for invoice reductions, ensures timely follow-up with timekeepers, and maintains accurate records in internal systems and spreadsheets.
Responsibilities
- Monitor accounts receivable daily to identify and address past dues balances
- Update the Collections module with current collection statuses
- Communicate with clients via email and phone regarding outstanding invoices
- Calendar appeal deadlines in AIM for invoice reductions
- Follow up with timekeepers to ensure timely appeal responses
- File electronic appeals with clients promptly
- Maintain excel spreadsheets tracking Appeals, Carrier Releases, Write-offs, etc.
- Ensure compliance with data protection and confidentiality standards
- Stay informed on industry best practices and emerging trends
- Perform miscellaneous duties as needed
Requirements
- High school diploma or GED required; associate's degree in Accounting, Finance, or a related field a plus
- Minimum of 2 years of experience in accounts receivable or general accounting
- Prior experience in a law firm or legal environment a plus
- Familiarity with legal or professional software such as AIM and PerfectLaw preferred
- Proficiency in Microsoft Office, particularly Excel (including VLOOKUP), Outlook, and Word
Skills
- Communicate clearly and professionally—both verbally and in writing—with clients, attorneys, business professionals, and external parties
- Produce high-quality work product, respond to calls, and return correspondence promptly and efficiently
- Deliver accurate, timely, and reliable work and consistently meet deadlines and performance expectations
- Build and maintain positive, collaborative working relationships
- Adhere to all firm policies, procedures, and professional standards
- Perform both sedentary and physical tasks, including:
- Working at a computer for extended periods (on-screen reading, drafting, and typing)
- Participating in virtual meetings and conference calls
- Attending in-person meetings as needed
- Manage competing priorities and work effectively under pressure in a fast-paced environment
- Perform other duties, tasks, or projects as assigned
Benefits
- Competitive annual compensation package with bonus potential
- Flexible working environment supporting career and work-life balance
- Comprehensive Benefits & Wellness Packages:
- Medical, Dental, Vision
- FSA Medical & FSA Dependent Care
- Life Insurance, STD, LTD, AD&D
- EAP and supplementary voluntary health plans
- Biometric Wellness Screenings
- Commuter Reimbursement Program (parking, train, bus, etc.)
- 401(k) retirement plan with generous firm match
- Opportunities for creative freedom and idea exchange in an innovative workspace
Our Culture
At Hamilton Miller & Birthisel, we cultivate talented individuals who bring fresh perspectives and innovative ideas. We offer a vibrant, inclusive culture where professional growth is celebrated, and success thrives through innovation, diversity, and collaboration. Your voice will be heard, your contributions valued, and your potential realized.