Accounts Receivable Specialist

About FINNMARK

FINNMARK Property Services is a trusted provider of construction, maintenance, and restoration solutions for multi-family and HOA properties in Oregon and Washington. Our team is committed to exceeding industry expectations and helping property owners maintain the beauty and value of their investments. We pride ourselves in simplifying our clients' work and being their single source solution.

What We Offer

• Competitive Compensation
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short Term Disability
• Basic Life Insurance
• Employee Assistance Program
• Paid Time Off
• Oregon Saves Retirement Savings (IRA)
• Opportunities For Career Growth

About the role

The Accounts Receivable Specialist is responsible for managing and supporting the company's accounts receivable processes to ensure accurate and timely billing, payment collection, cash application, and resolution of customer account issues. This position plays a critical role in maintaining healthy cash flow by monitoring outstanding receivables, following up on past-due balances, and maintaining accurate customer account records.

The Accounts Receivable Specialist will work closely with customers, Operations, Sales, Project Managers, and the Finance Department to resolve billing discrepancies and ensure invoices are processed and collected accurately and efficiently. Ensures legal requirements and compliance with accounting regulations, paying close attention to detail and accuracy. This position requires reliability and professionalism, a high-level of communication and negotiation skills, with the ability to work independently as well as with a team.

Responsibilities

• Accounts Receivable & Collections
  • Generate accurate invoices and submit them to customers in a timely manner
  • Monitor accounts receivable aging and follow up on past-due balances
  • Communicate with customers to resolve billing questions, discrepancies, and payment issues
  • Maintain clear documentation of collection efforts and customer communications
• Compliance & Accuracy
  • Ensure AR processes align with company policies and accounting best practices
  • Maintain accurate customer records, payment terms, and contact information
  • Support audits and internal reviews by providing requested documentation
  • Protect confidential financial and customer information
• Collaboration & Support
  • Work closely with internal departments to resolve invoicing or contract-related issues
  • Escalate delinquent accounts in accordance with company collections procedures
  • Assist with month-end close activities related to accounts receivable
  • Provide backup support for other accounting projects as needed

Requirements

• 2+ years of accounts receivable, billing, or collections experience required
• Strong understanding of accounts receivable processes, customer payments, and collections
• Strong attention to detail and accuracy
• High level of professionalism, integrity, and confidentiality
• Excellent customer service, professional written and verbal communication skills
• Ability to manage multiple priorities and work independently
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (e.g., QuickBooks, SAP, NetSuite or similar)
• Experience in construction, maintenance, or service-based industries preferred
• Ability to receive direction and communicate respectfully with others