Accounts Receivable Specialist

Key Responsibilities

• Maintain and reconcile the general ledger using QuickBooks.
• Assist in maintaining and reconciling the general ledger.
• Prepare and enter monthly journal entries.
• Reconcile balance sheet accounts and ensure their accuracy.
• Perform bank and credit card reconciliations.
• Reconcile inter-company transactions and accounts.
• Process and verify invoices, ensuring accuracy and compliance with company policies and procedures.
• Match purchase orders, receiving reports, and vendor invoices to ensure that all figures are correct and properly authorized.
• Enter and upload invoices into the accounting system.
• Prepare, verify, and process payment runs, including checks, Zelle, ACH, and wire transfers.
• Monitor accounts to ensure timely payments and communicate with vendors regarding outstanding balances and payment issues.
• Reconcile account statements and resolve discrepancies between vendor invoices and company records.
• Maintain accurate and organized accounts payable records, including filing and document management.
• Absorb and prepare journal entries, account reconciliations, and supporting schedules for month-end closing processes.
• Prepare and process 1099s and ensure compliance with all tax regulations.
• Collaborate with other departments and provide support as needed for special projects and audits.

Qualifications

• Education: Bachelor's degree in Accounting, Finance, Business Administration, or related field or equivalent experience.
• Experience: 3 years of relevant accounting experience, with a strong focus on QuickBooks.
• Proficiency in QuickBooks is mandatory.
• Strong knowledge of accounts payable processes and accounting principles.
• Proficiency in Microsoft Office, especially Excel.
• Excellent attention to detail and accuracy in data entry and reporting.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to manage workload and meet deadlines in a fast-paced environment.
• High degree of integrity and confidentiality.

Working Conditions

• Full-time position, Monday to Friday.
• Office-based role

Benefits

• Commuter assistance
• Dental insurance
• Health insurance
• Paid sick time
• Vision insurance

Experience

• QuickBooks: 3 years (Required)

Ability to Commute

Brooklyn, NY 11207 (Required)