Accounts Receivable Specialist

About the role

This is a high-performance Accounts Receivable role for a detail-driven professional who thrives in a fast-paced construction environment. The A/R Specialist is responsible for managing invoicing, collections, and revenue tracking across residential, commercial, and service plumbing projects. This role requires strong knowledge of construction billing processes, including AIA pay applications, Notice to Owner (NTO), lien rights, and lien releases. You will be responsible for ensuring all billing is accurate, submitted on time, and collected efficiently.

Responsibilities

• Generate and send invoices for residential, commercial, and service projects
• Invoice all completed work daily and maintain backlog invoicing
• Prepare and submit AIA pay applications (G702/G703) and manage Schedule of Values (SOV)
• Create and track Notice to Owner (NTO) for all new projects
• Maintain Levelset for NTOs, collections support, intent to lien, and lien filings
• Prepare and track lien releases (partial and final)
• Manage Certificates of Insurance (COI) requests and documentation
• Track, bill, and collect approved change orders
• Coordinate with scheduling, estimating, and field teams to verify billing accuracy
• Investigate and resolve discrepancies in billing, payments, or project data

Requirements

• 2+ years Accounts Receivable experience
• 1+ year experience in construction billing or construction accounting
• Experience with AIA billing, NTOs, lien releases, and commercial pay applications
• High school diploma or GED
• Proficiency in Microsoft Word, Excel, Google Docs, Sheets, and Gmail
• Reliable transportation; punctual daily attendance required

Qualifications

• Strong understanding of construction invoicing and billing workflows
• Proficiency in AIA pay applications, Schedule of Values (SOV), and commercial billing
• Knowledge of Florida NTO requirements, lien rights, and lien release processes
• Experience using Levelset, Procore, or similar lien management systems preferred
• Strong collections skills with ability to communicate professionally and assertively
• Ability to prioritize tasks effectively and manage shifting deadlines in a fast-paced environment
• High attention to detail with fast, accurate data entry (40+ WPM)
• Excellent organizational and multitasking skills
• Ability to remain calm and decisive under pressure
• Strong written and verbal communication
• Dependable, coachable, professional, and accountable for results
• Drug-free and background check ready

Skills

• Strong understanding of construction invoicing and billing workflows
• Proficiency in AIA pay applications, Schedule of Values (SOV), and commercial billing
• Knowledge of Florida NTO requirements, lien rights, and lien release processes
• Experience using Levelset, Procore, or similar lien management systems preferred
• Strong collections skills with ability to communicate professionally and assertively
• Ability to prioritize tasks effectively and manage shifting deadlines in a fast-paced environment
• High attention to detail with fast, accurate data entry (40+ WPM)
• Excellent organizational and multitasking skills
• Ability to remain calm and decisive under pressure
• Strong written and verbal communication

Benefits

• Company vehicle (if applicable)
• Company uniforms provided
• Paid continual training
• Incentive pay for verified customer satisfaction
• Promotion opportunities based on performance
• Health Insurance: 50% company-paid (Years 1–4), 100% after Year 5
• Alternative primary care plan (100% company-paid after 90 days)
• 401K with 6% employer match
• Paid holidays (6/year)
• Paid vacation (40 hrs after Year 1, 80 hrs after Year 2)
• Paid sick/personal days (3/year)
• Unlimited unpaid time off (case-by-case approval)
• Year-end bonus and holiday gift
• Annual team event
• Recruitment bonus program
• Company-paid supplemental life insurance
• Optional vision, dental, and short-term disability coverage
• In-house purchasing team for materials support
• In-house logistics support for tool, equipment and fleet
• Stocked breakroom with ice, electrolytes, coffee, and more
• Dedicated HR and support staff

Pay

$20.00 – $28.00 per hour + $1,000 sign on bonus

Schedule

Full-time | 45-48 hrs/week | Monday–Friday | Onsite at main office