Accounts Receivable Specialist

About the Opportunity

Our client, a growing and fast-paced company in the water treatment industry, is seeking a sharp, organized, and tech-savvy Accounts Receivable & Administrative Assistant to join their team. This is a great opportunity for a recent college graduate or early-career professional who is highly motivated, comfortable with technology, and eager to grow within an organization. The ideal candidate is a strong problem-solver who can thrive in a high-volume environment, manage multiple priorities, and quickly learn new systems and processes. The office environment is casual, energetic, and fast-paced, offering the opportunity to take on a variety of responsibilities across Accounts Receivable, billing, administrative support, and general office operations.

Responsibilities

• Process customer invoices and assist with various Accounts Receivable and billing activities.
• Process and track customer payments, including credit cards, ACH payments, virtual cards, checks, and portal payments.
• Monitor customer aging reports and assist with payment tracking and follow-up.
• Navigate QuickBooks Desktop daily to support invoicing, payment processing, and other accounting-related tasks.
• Process vendor bills and assist with matching and tracking customer orders and shipments.
• Manage invoicing and payment activity through multiple customer portals and cloud-based platforms.
• Upload invoices, compliance documentation, insurance certificates, and other required materials to customer and vendor portals.
• Monitor a high-volume shared email inbox, ensuring inquiries are addressed, prioritized, and routed to the appropriate team members.
• Receive and distribute mail, process incoming checks, receive packages, and assist with general office organization.
• Track shipments and customer orders through carriers such as UPS, FedEx, and LTL providers.
• Assist with project-based and customer-specific invoicing.
• Help improve workflows, organization, and processes through technology and automation.
• Take ownership of daily tasks and ensure deadlines and priorities are consistently met.

Qualifications

• Strong foundational knowledge of QuickBooks, preferably QuickBooks Desktop.
• Comfortable learning and navigating multiple cloud-based software platforms and customer portals.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Highly organized with strong attention to detail and the ability to manage multiple priorities.
• Comfortable working in a high-volume, fast-paced environment.
• Strong problem-solving skills and the ability to work independently.
• Excellent written and verbal communication skills.
• Tech-savvy with a strong interest in digital tools, automation, and improving processes.
• Self-motivated, dependable, and disciplined in managing daily responsibilities.