Accounts Receivable Specialist

About the role

This role focuses on accurately applying customer payments, resolving payment issues, and maintaining precise accounts receivable records to support healthy cash flow and effective credit risk management. You will work closely with internal teams and customers to ensure timely resolution of account discrepancies while contributing to a stable, global, and collaborative organization in the electronics supply chain industry.

Responsibilities

• Post and apply daily customer payments by matching bank activity and remittance information to the correct invoices.
• Resolve short payments, unapplied cash, debit memos, and other payment exceptions in a timely and accurate manner.
• Process credit memos and manual billings with a high level of accuracy and attention to detail.
• Investigate account issues and coordinate with internal teams to resolve discrepancies and manage necessary escalations.
• Reconcile accounts receivable balances and support month-end close activities, including using aging and performance data to prioritize higher-risk accounts.
• Monitor customer accounts and make informed decisions regarding credit risks to support overall cash flow and credit management.
• Conduct payment research and review remittances to ensure proper allocation and resolution of customer payments.
• Collaborate with finance, accounting, and customer service teams to ensure consistent and accurate information across systems and processes.
• Maintain organized and up-to-date records of all cash applications, adjustments, and account reconciliations in the ERP system.
• Perform other related duties as assigned to support the accounting and finance functions.

Qualifications

• 6 months to 2 years of experience in an accounting-related role, preferably with exposure to accounts receivable or cash application.
• Hands-on experience with ERP systems, ideally in a manufacturing or distribution environment.
• Experience using Microsoft Excel to perform job duties.
• Ability to perform basic functions in Excel, including filters, sorting, and VLOOKUPs.
• Proficiency in accounts receivable processes, including cash applications, credit memos, debit memos, and reconciliations.
• Strong data entry skills with a focus on accuracy and speed.
• Working knowledge of general accounting principles and practices.
• Experience using Microsoft Office applications, particularly Excel and related tools.
• Ability to analyze aging reports and performance data to support credit risk and cash flow decisions.
• High school diploma or GED.
• Familiarity with international business or foreign currency transactions.
• Experience with NetSuite or similar ERP platforms.
• College education in accounting, finance, business, or a related field.

Work Environment

This is an onsite position with a standard schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m. After approximately six months to one year of service, and based on performance, there is potential to work from home one day per week under the organization's hybrid policy. The culture emphasizes collaboration, ownership, clear communication, and long-term employee growth within a stable, privately held company. The environment is team-oriented and fast-paced, with a focus on sustainability and reducing waste by redistributing unused inventory. Dress expectations align with a professional office setting.

This is a Contract to Hire position based out of Rockford, IL.

Pay and Benefits

• Pay range: $18.00 - $21.00/hr
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This position is anticipated to close on Aug 14, 2026.