Accounts Receivable Specialist

Pave America and its companies offer a comprehensive, competitive, and inclusive set of health, financial, and other benefits that support your total well-being.

About the role

The Accounts Receivable Specialist is responsible for maintaining the accuracy of the company’s accounts receivable records. They will ensure that all payments are entered and documented correctly and will work with customers and management to resolve any billing issues. The role involves various tasks related to the billing cycle, including resolving discrepancies, preparing invoices, and maintaining accurate customer records.

Responsibilities

• Process high-volume billings accurately and in a timely manner, ensuring compliance with company policies and customer contract terms.
• Review and verify billing data, purchase orders, and contracts for accuracy prior to invoicing.
• Organize and update digital records.
• Update and retain customer account information related to special billing conditions, tax status, contact for invoice approval, billing addresses, and special billing rates.
• Coordinate with Project Managers to establish billing timing and procedures/progress billings.
• Prepare payment requisitions for projects that require AIA pay application formats both internally and through third-party pay application management systems.
• Remind customers about upcoming payments or past-due accounts and follow up weekly to ensure timely and regular payments.
• Work with project managers and customers to resolve receivable issues.
• Process invoice credits, as necessary.
• Keep accurate records of payments received from customers.
• Record electronic or check deposits to company bank accounts.
• Maintain billing log and prepare retention billing at the end of the project.
• Create reports for managers and provide records when requested.
• Work with project managers to ensure project records are complete and accurate.
• All other duties as assigned.

Requirements

• Previous experience in accounts receivable or a similar role is a plus.
• Strong knowledge of corporate accounting principles and practices.
• Proficiency in using accounting software such as QuickBooks or similar programs.
• Excellent attention to detail and ability to analyze financial data.
• Strong organizational and time management skills.
• Effective written and verbal communication skills, including phone etiquette for customer interactions.
• Ability to negotiate payment terms with customers when necessary.

Skills

• Ability to provide good customer service and address complaints promptly.
• Knowledge in data entry.
• Knowledge of bookkeeping and other financial software.
• Understanding of and ability to adhere to accepted accounting principles.
• Proficient with accounting software.
• Excellent organizational skills and diligence.
• Excellent written and verbal communication skills.
• Proficient in Google Suite, NetSuite, or similar software.
• Problem-solving and an initiative-taking mindset.

Physical Requirements

• Remaining in a stationary position, often standing or sitting for prolonged periods: Constantly
• Moving about to accomplish tasks at a worksite or moving from one worksite to another: Never
• Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching: Rarely
• Adjusting, moving, and lifting objects in all directions: Constantly
• Talking and hearing to communicate with others: Constantly
• Seeing to perform job duties at close range, such as monitors or screens: Constantly
• Seeing to perform job duties at a distance, such as driving or operating equipment: Never
• Repeating motions that may include the wrists, hands, and/or fingers: Constantly
• Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like: Never
• Operating machinery and/or power tools: Never
• Operating motor vehicles or heavy equipment: Never
• The ability to travel regionally or nationally: Never

Physical Demands

• Sedentary work that primarily involves sitting/standing: Constantly
• Light work that includes moving objects up to 20 pounds: Occasionally
• Medium work that includes moving objects up to 50 pounds: Never
• Heavy work that includes moving objects up to 100 pounds or more: Never

Working Conditions

• Low temperatures: Never
• High temperatures: Never
• Outdoor elements such as precipitation and wind: Never
• Noisy environments: Never
• Hazardous conditions: Never
• Shift work, to include overnight work: Never
• Frequent overtime, including weekends: Never
• Office environment: Constantly