Accounts Receivable / Payable Specialist
About the role
The Accounts Receivable/Payable (AR/AP) Specialist position is responsible for accurate, efficient, and timely processing and management of assigned accounts receivable and/or accounts payable in accordance with District policy, and state and federal guidelines, rules and regulations. This position will primarily focus on Accounts Payable while working closely with the Accounts Receivable function, providing coverage for Accounts Receivable duties as needed. Incumbents are responsible for administering the full cycle of work for their assigned workload in consideration of established deadlines, protocols and procedures (internal and external).
Process & Timeline: Step 1 – Virtual Interview: Week of October 12, 2026; Step 2 – Panel Interview: Week of October 26, 2026; Step 3 – Final Round Panel Interview: Week of November 09, 2026.
Responsibilities
- Receives, processes, manages, and files the District’s receivables, payables and vouchers as assigned (e.g. contracts, wildland, MVC, unprotected land, hazmat, illegal burn, special events, shop, etc.)
- Manages collections and/or financial assistance matters and submits transport billings
- Reports applicable taxes (e.g. 1099, use tax, unclaimed property, etc.)
- Ensures adherence to the State of WA BARS Chart of Accounts and other applicable laws, regulations and/or codes
- Applies specific knowledge of District policies and procedures in order to organize and coordinate work
- Acts as a liaison between other divisions, agencies or the general public as needed to manage workflow and meet deadlines
- Creates, edits and processes memos, technical documents and/or other communications related to receivables and/or payables
- Develops, updates, maintains and retrieves data from spreadsheets, database programs and/or other sources
- Establishes, maintains and updates files, records, accounts and other information
- Completes processes and/or transactions involving multiple