Accounts Receivable & Finance Specialist

Key Responsibilities

• Manage collection of tuition payments and course deposits across all TSS programs
• Generate and distribute invoices (annual, semi-annual, and monthly) for Mountain Academy and Graduate programs
• Administer ACH payment processes and track incoming payments
• Record tuition and program payments accurately and in a timely manner
• Publish deposits and payment plans with Admissions and program teams
• Manage receivables and cash entries for point-of-sale systems (e.g., MySchoolBucks)
• Support program teams in collecting payments for various offerings
• Track and reconcile outstanding balances using monthly rollforward reporting
• Support Salesforce integrations and troubleshoot issues in partnership with senior finance staff
• Perform month-end close processes for program areas (e.g., Wildlife Expeditions)
• Ensure timely and accurate revenue recognition for Field Education and other programs

Collections Management

• Create and distribute collections reporting across departments
• Communicate overdue balances and collaborate with department leaders on collection strategies
• Execute collection activities, including outreach, payment follow-ups, and escalation
• Apply late fees and manage delinquent accounts in accordance with policy

Cash Management & Reconciliation

• Record all credit card batches and bank deposits accurately
• Prepare and post journal entries to support monthly close
• Complete monthly bank and account reconciliations

Development & Donations Support

• Record donation gifts in Salesforce and Intacct
• Manage non-integrated donations (e.g., parent council dues, stock gifts)
• Reconcile donation records between systems to ensure accuracy and completeness
• Collaborate with Development and Finance teams to maintain alignment across platforms

Qualifications

• Must be located in Jackson, WY, Victor, ID or surrounding area and be in the Jackson Office Monday - Friday 8:30-5pm
• Associate’s degree in Accounting, Finance, Business Administration, or a related field required; equivalent relevant experience may be considered
• Strong understanding of general accounting principles; nonprofit accounting knowledge a plus
• Proficiency with accounting systems (e.g., Intacct), Salesforce, Excel, and Google Workspace
• Strong attention to detail and ability to manage multiple priorities simultaneously
• Excellent communication and customer service skills
• Ability to work collaboratively with both internal teams and external stakeholders

Working Conditions & Physical Requirements

• Primarily office-based role with extended periods of sitting and computer use
• Ability to communicate effectively via phone, email, and in person
• Ability to sit or stand at a desk for extended periods (up to 8 hours)
• Occasional interaction across multiple TSS campuses