Accounts Receivable Coordinator-Cash Applications

This position is located at 14002 E. 21st St. Tulsa, OK 74134 and offers an in-person work environment with the option for a hybrid schedule. Working hours are Monday through Friday with an 8-hour set schedule.

About the role

The Accounts Receivable Coordinator is responsible for processing high-volume cash receipts accurately and on time, including EFT, checks, and credit card payments. Payments are received from insurance partners, business rental, fleet, commute, federal government, and rental groups. The coordinator researches remittance details provided by customers and the collections team to ensure proper payment processing. Additional duties include accounts payable and accounting tasks related to payment research, allocation, adjustments, and refunds as approved by AR management.

Responsibilities

• Research customer remittance detail and prepare payments to be applied to the appropriate account.
• Review daily reports from all banks to identify and download incoming wires through bank websites, as well as check deposits, and process them in the PeopleSoft system for various business units.
• Compare daily statements from bank websites against cash receipts keyed to ensure accuracy.
• Communicate with banks to obtain any missing customer information.
• Work with other departments to process direct journals to their general ledger for payment.
• Communicate with collections on remittance issues regarding payment processing.
• Maintain a spreadsheet of incoming cash.
• Work and research unapplied payments and refunds daily.
• Post daily incoming lockbox payments.
• Prepare various monthly journal entries.
• Prepare customer refund requests.
• Process credit card payments.
• Oversee and prepare currency conversion as needed.
• Identify the correct brand (Alamo, National, or Enterprise) so the team can properly code the payment received.
• Open and distribute daily mail for the billing, collection, and cash teams, including physical and electronic mail received in all cash mailboxes.
• Attend meetings to ensure cash accounting goals are met, discuss workload, and promote teamwork between collectors and cash accounting.
• Seek to improve job performance through self-assessment, skill development, training, and goal setting.
• Maintain a regular and reliable level of attendance and punctuality.
• Perform miscellaneous job-related duties as assigned.

Requirements

• Must have at least 1 year of accounts receivable/cash application experience in a high-volume environment.
• PeopleSoft experience preferred.
• Proficient working knowledge of Excel.
• Must be willing to accept starting pay of $18.03/hour.
• Apart from religious observations, must be able to work Monday-Friday, 40 hours per week.
• Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.
• Minimum age of 18 years.
• Current residence in the Tulsa area.

Benefits

• Competitive compensation with a targeted 1st-year annual salary of $37,500 based on an average 40-hour work week.
• Paid time off, starting with 12 days per year.
• Health, dental, and vision insurance; life insurance; prescription coverage.
• Employee discounts on car rentals and car purchases.
• 401(k) retirement plan with company match and profit sharing.