Accounts Receivable Coordinator

About Us

With more than 30 years of experience, Cirba Solutions is the premier battery recycling materials and management company extracting critical materials from scrap and used batteries and then supplying those battery-grade metals back into the supply chain. As the only vertically integrated team with an operational, differentiated platform and a full suite of capabilities, Cirba Solutions is leading the creation of a circular battery supply chain.

Role Overview

The Accounts Receivable (AR) Coordinator owns the daily invoicing-to-cash cycle: issuing accurate customer invoices, applying payments, resolving billing discrepancies, and supporting month-end close. You will partner closely with Sales, Customer Service, and Finance to protect cash flow, maintain clean aging, and deliver a best-in-class customer billing experience.

Key Responsibilities

• Invoice & Credit Management – Generate, review, and transmit customer invoices; post credit memos; ensure compliance with contract terms, tax rules, and company policies.

• Cash Application – Record and apply ACH, wire, check, and credit-card receipts in ERP; reconcile deposits to bank statements daily.

• Collections – Monitor AR aging, research past-due accounts, place courtesy calls/emails, escalate risk accounts, and coordinate payment plans where appropriate.

• Customer Service – Respond to billing inquiries, issue documentation (POs, PODs, statements), and resolve discrepancies in collaboration with Sales & Logistics.

• Reporting & Compliance – Prepare weekly AR aging, DSO, and unapplied-cash reports; support month-end close, and audits.

• All other duties as assigned

Qualifications

• Required:

  • Associate's degree in Accounting, Finance or related field (or equivalent experience).

  • 2+ years hand-on AR, billing, or general accounting experience in a mid-size, multi-entity organization.

  • Proficiency with an ERP/financial system (eg. Microsoft Dynamics 365, NetSuite, SAP) and Excel (pivot tables, VLOOKUP).

  • Demonstrated ability to reconcile high-volume transactions accurately and meet tight deadlines.

  • Strong written and verbal communication skills and customer first mindset.

• Preferred:

  • Experience in manufacturing, distribution, or recycling industries.

  • Familiarity with lean/continuous-improvement or D365 optimization projects.

Physical Requirements

• Standing/Walking: Sometimes

• Sitting: Sometimes

• Lifting/Carrying: Lifting/Carrying 20-50 lbs: Sometimes

• Pushing/Pulling: Sometimes

• Climbing: Never

• Stopping/Bending: Sometimes

• Reaching above shoulder: Sometimes

• Repeating motions that may include wrists, hands, and/or fingers: Most Times

• Operating Motor Vehicle: Sometimes

• Operating Manual Equipment: Never

• Operating machinery/power tools: Never

Worksite Conditions

• Weather Exposure: Never

• Temperature Extremes: Never

• Noise: Sometimes

• Odors: Sometimes

• Dust or Mist: Sometimes

• Fumes or Vapors: Sometimes

• Chemicals Chemicals drummed: Never

• Chemicals bulk tank: Never

• Respirator: Never

• Personal Protective Clothing: Never

• Personal Protective Equipment: Sometimes

Benefits

• Medical, Dental, & Vision

• HSA/HRA/FSA

• Employee Assistance Program (EAP)

• 401(k) Retirement Savings Plan with employer match

• Wellness programs and incentives

• Life & Disability, Accident, Critical Illness, & Hospital Indemnity

• Paid Time Off 80 hours of paid company holidays