Accounts Receivable Clerk

About the role

We are looking for an Accounts Receivable Clerk to join a rental and leasing services organization in Midland, Texas on a contract basis with the potential for a permanent role. This position supports timely invoicing, payment posting, and commercial collections while helping maintain accurate account records and responsive service for customers and vendors.

Responsibilities

• Prepare and issue customer invoices accurately and on schedule, ensuring billing records are complete and properly documented.
• Apply incoming payments to the correct accounts and reconcile account activity to maintain reliable receivables balances.
• Follow up on outstanding commercial accounts to support collections efforts and reduce aging balances.
• Review invoice details for accuracy, investigate discrepancies, and coordinate corrections with internal teams, customers, or vendors as needed.
• Enter and code invoice information in financial records while maintaining organized documentation for approvals and audit support.
• Respond to customer and vendor inquiries related to billing, payments, invoice copies, and account status with a high level of professionalism.
• Track monthly invoicing activity and assist with routine account reconciliation to support accurate reporting.
• Help maintain strong vendor relationships by addressing payment-related questions and ensuring invoice records are properly managed.

Requirements

• Experience supporting accounts receivable functions, including billing, cash application, and collections activities.
• Knowledge of commercial collections practices and the ability to communicate effectively regarding past-due accounts.
• Ability to process a high volume of invoices with strong attention to detail and accuracy.
• Familiarity with invoice entry, coding, approvals, reconciliation, and discrepancy resolution.
• Proficiency in Adobe Acrobat and comfort working with digital invoice documentation.
• Strong customer service skills with the ability to handle billing questions from customers and vendors professionally.
• Organized work style with the ability to manage multiple priorities and maintain accurate financial records.