Accounts Receivable/Billing Specialist

Key Responsibilities

• Prepare and issue customer invoices, including progress and milestone billings for long-term construction and project-based contracts
• Track, process, and bill approved change orders promptly to ensure all completed work is invoiced accurately
• Maintain accounts receivable records and monitor accounts receivable aging
• Resolve billing discrepancies with customers
• Cook with Estimating, Project Management, and Operations to ensure billings align with contract terms, approved change orders, and project progress
• Aid in billing and recordkeeping requirements for commercial, government, and institutional customers
• Aid the Accounting Manager with bookkeeping, financial reporting, and other accounting-related administrative duties as assigned

Qualifications

• Minimum of two years of experience in billing, accounts receivable, bookkeeping, or a related accounting role
• Construction, project-based, field services, or contracting industry experience preferred
• Proficiency with QuickBooks Online or comparable accounting software
• Strong Microsoft Excel skills
• Excellent attention to detail with the ability to manage multiple projects and invoices simultaneously
• Strong written and verbal communication skills, including experience handling customer collections professionally

Preferred Qualifications

• Experience with progress billing, percentage-of-completion billing, or AIA-style pay applications
• Familiarity with government, municipal, institutional, or other public-sector contract billing requirements
• Knowledge of construction contracts, change order management, and project accounting principles