Accounts Receivable/Billing Specialist

Responsibilities

• AIA Billing: Preparing and submitting monthly progress payment applications (G702/G703).
• Ensuring compliance with contracts, coordinating with project managers, handling lien waivers, resolving discrepancies, and ensuring accurate progress payments.
• Project Setup: Setting up new construction projects, managing contract changes, and inputting billing details in Spectrum software.
• Compliance: Ensuring adherence to contract terms, tracking lien waivers (conditional, unconditional), and managing insurance certificates (COIs).
• Client & Project Manager Coordination: Communicating with clients and project teams to resolve billing issues, answer inquiries, and get approvals.
• Financial Management: Monitoring accounts receivable, following up on overdue payments, tracking retainage, and assisting with month-end close.
• Payment Processing: Record and apply customer payments, including checks, ACH, wire transfers and credit cards. Monitor and reconcile daily payment batches with accounting records. Address and resolve discrepancies between payments and invoices.
• Documentation: Maintain organized billing records, financial reports, and project files. Generate AR reports, including aging schedules and collections status. Maintain organized records of invoices, payments and correspondence.
• Aid in preparing documentation for audits or compliance reviews. Support month-end and year-end close processes.
• Collections and Customer Relations: Monitor outstanding balances and follow up with customers on overdue accounts. Contact customers to resolve billing disputes and negotiate payment plans if necessary. Maintain professional and positive relationships with customers. Implement collection strategies to minimize outstanding balances. Escalate unresolved accounts to management or legal teams as needed.

Requirements

Experience with AIA billing forms and construction accounting.

Strong attention to detail, accuracy, and organizational skills.

Proficiency in construction accounting software (Spectrum) and Microsoft Excel.

Excellent communication and problem-solving abilities.

Understanding of construction contracts and payment processes.

Skills

Experience with AIA billing forms and construction accounting.

Strong attention to detail, accuracy, and organizational skills.

Proficiency in construction accounting software (Spectrum) and Microsoft Excel.

Excellent communication and problem-solving abilities.

Understanding of construction contracts and payment processes.

Benefits

Competitive salary based on experience and a comprehensive benefits package including health, dental, and life insurance, as well as 401(k) matching.

Work with a respected, established mechanical contractor with a strong reputation.

Part of a team that values long-term relationships and repeat business.

Gain exposure to complex, high-impact projects across multiple market sectors.

Clear path for growth within sales and business development.

Jarrell Contracting is an Equal Opportunity Employer.