Accounts Receivable Billing Specialist

About the role

Batchelor & Kimball, headquartered in Conyers, Georgia, partners with clients to deliver excellent results in engineering, construction, operations, and maintenance. We offer design/build and turnkey construction services, including teaming with selected subcontractors for electrical and general construction. This role supports all aspects of Accounts Receivable and Billing, ensuring deadlines are met with accuracy and serving as an auditor for billing accuracy and proper accounting procedures.

Responsibilities

• Assist in accurate and timely job setup
• Create, modify, and maintain job billing templates
• Enter change orders and ensure proper support is received and attached to the job profile
• Enter labor rate changes when applicable
• Complete job billings and pay applications timely and accurately with notarization as required
• Monitor job billing status to minimize underbillings
• Ensure job costs are coded properly and make corrections when needed
• Closely monitor AR aging reports (including retainage) to ensure collection efforts are successful
• Close out completed jobs and monitor for any future invoices to be applied
• Generate Billing and AR reports for review and analysis
• Conduct research and answer internal and external customer inquiries
• Rely on experience and judgment to manage daily tasks
• Attend cross-functional business initiative meetings as required
• Complete ad-hoc requests from management as needed
• Serve as backup to other areas within finance as identified
• Effectively communicate with external general contractors, customers, and subcontractors to ensure job receivables and retainage is collected timely and accurately

Requirements

• High School Diploma or GED is required
• 3-5 years of experience as an Accounts Receivable or Billing Associate or equivalent role
• Construction or Mechanical Service industry experience is highly preferred
• Authorized as a Notary Public is highly preferred

Skills

• Strong understanding of AR and Billing processes or similar job functions
• Strong verbal, written, and interpersonal skills
• Ability to work in a fast-paced construction office environment
• Ability to organize and prioritize workload to meet closing deadlines with accuracy
• Knowledge of Microsoft Excel, Access, Word; ability to leverage technology to streamline processes
• Exceptional customer service skills and ability to be a team player
• Ability to multi-task and willingness to learn new systems and skills

Physical Demands

The physical demands are those associated with working in a typical office environment.