Accounts Receivable

About the role

The Accounts Receivable position at Spices USA Inc is a critical role responsible for managing and optimizing the company’s incoming payments and ensuring accurate financial records. The successful candidate will oversee the entire accounts receivable process, including invoicing, payment collection, and reconciliation of accounts. This role requires close collaboration with sales, customer service, and finance teams to resolve discrepancies and maintain positive client relationships. The primary goal is to ensure timely cash flow and minimize outstanding receivables, contributing directly to the company’s financial health. Additionally, the role involves generating reports and providing insights to support strategic decision-making and improve collection processes.

Responsibilities

• Generate and send accurate invoices to customers in a timely manner.
• Monitor accounts to ensure payments are up to date and follow up on overdue invoices.
• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Communicate with customers regarding billing issues, payment discrepancies, and resolve any disputes.
• Prepare regular reports on accounts receivable status, aging, and cash flow projections.
• Collaborate with internal teams to improve billing processes and customer satisfaction.
• Maintain accurate and organized financial records in compliance with company policies and accounting standards.
• Provide administrative support to the accounting department as needed.

Qualifications

• Minimum qualifications: High school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred. Proven experience in accounts receivable or a similar financial role. Bilingual (English/Spanish) Proficiency with accounting software and Microsoft Office Suite, especially Excel. Strong numerical aptitude and attention to detail. Excellent communication and organizational skills.
• Preferred qualifications: Experience with ERP systems such as SAP. Knowledge of GAAP and financial regulations related to accounts receivable. Ability to analyze financial data and generate actionable insights. Prior experience working in a manufacturing or distribution environment.