Accounts Receivable Analyst

About the Role

Responsible for all accounts receivable functions including data entry and posting of all cash receipts and billing. Reports to management on the status of customer accounts, claim and returns authorizations, tracking of receivables, necessary filing, and analysis. Sets up new, updates, and maintains all customer files. Ensures all tasks are completed in an accurate, timely, and professional manner.

Responsibilities

• Reconcile customer invoices and sales transactions, noting payments less discounts.
• Record and post payments from checks, ACH, wire transfers, and credit cards.
• Ensure payments are applied correctly and resolve discrepancies between invoices, payments, and bank statements.
• Monitor accounts receivable aging, implement collection strategies, contact customers regarding overdue balances, negotiate payment plans, and escalate unresolved accounts to management.
• Support month-end and year-end closing processes and provide management with financial insight.
• Resolve customer disputes, maintain strong relationships with clients, and collaborate with sales, finance, and customer service teams to ensure accurate billing and timely payments.
• Maintain accurate customer files in company management systems, tracking name changes, mergers, address changes, tax rate changes, and mailing attention for all divisions, and relaying this information to appropriate personnel.
• Perform monthly, quarterly, and yearly sales tax payments.

Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

• Knowledge of accounting principles, AR processes, and industry regulations.
• Strong numerical and analytical skills to handle financial data accurately.
• Proficiency in accounting software (e.g., QuickBooks, Sage 50, or ERP systems) and Microsoft Excel.
• Excellent communication and phone skills.

Bachelor’s or Associate Degree in Accounting/Finance with 1-2 years of previous accounting experience preferred.

Training

• Complete applicable training (Human Resources, Safety, IFS - Timeclock, IFS - Navigation, ISO) within the first 60 days of employment.
• Follow the Finance department training matrix (F4400-049) and Finance training syllabus.
• Effectiveness of training will be evaluated based on employee knowledge and demonstration of learned concepts.
• Additional training may be provided at the 60-day review or as needed.

Physical Demands

The employee is regularly required to use hands or fingers and talk and hear while performing the duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment involves typical office and accounting settings. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pay

$24–$30 hourly wage.