Accounts Receivable Accountant

About the role

The Accounts Receivable Accountant is responsible for managing and recording all incoming donor funds, ensuring accurate accounting of donations and other revenue sources. This role plays a critical part in maintaining strong internal controls, accurate donor records, and clean, efficient systems.

Responsibilities

• Prepare and process daily deposits, including checks, cash, ACH/EFT transactions, and online donations.
• Ensure timely and accurate posting of deposits to the general ledger and donor systems.
• Reconcile deposits to bank statements and donor records.
• Track receivables and follow up as necessary for timely payments.
• Post cash receipts and EFT transactions with accurate accounting codes.
• Ensure revenue is recorded in compliance with nonprofit accounting standards.
• Track and resolve discrepancies between bank records, general ledger, and donor systems.
• Support the month-end close activities and receivables.
• Create and maintain donor records in Raiser’s Edge or similar CRM systems.
• Generate and maintain lists, reports, and revenue summaries, ensuring gifts are properly coded to campaigns and funds.
• Partner with Development to ensure accurate donor acknowledgments and reporting.
• Prepare clear, accurate, and timely fundraising financial reports and reconciliations that support decision-making by Finance leadership, Development, and executive stakeholders.
• Identify and help resolve data inconsistencies or historical issues in donor and accounting systems.
• Aid in process improvements to streamline cash receipts and receivable workflows.
• Support system clean-up efforts, documentation of procedures, and best practices.
• Maintain accurate records for audit and compliance purposes.
• Assist with reporting or restricted fund reconciliation, as applicable.
• Provide support to Finance and Development teams as needed.
• Perform other related accounting activities as assigned.

Requirements

• Education and Experience: Bachelor’s degree in accounting or finance required. A minimum of 2 years of experience in general accounting and accounts receivable. Non-profit experience preferred. Experience processing cash receipts, deposits, and EFT transactions.
• Additional Requirements: Must satisfactorily pass criminal history check. Must satisfactorily pass tuberculosis (TB) test. Must have reliable transportation and a valid Washington State driver's license (or be able to obtain one by date of employment).

Knowledge, Skills and Abilities

• Able to engage with diverse populations in a culturally responsive manner.
• Demonstrate a commitment to the values of diversity, equity, and inclusion by honoring and celebrating diverse characteristics and expressions of personal identity.
• Strong commitment to Friends of Youth’s mission, vision, and values.
• Demonstrated ability to collaborate cross-functionally with Finance and Development to ensure accurate, timely, and aligned fundraising reporting and donor revenue tracking.
• Excellent verbal and written communication skills.
• Discretion in handling sensitive financial and donor information.
• Process-oriented mindset with an eye for improvement.
• Strong organizational, analytical, and problem-solving skills and attention to detail.
• Able to work independently, self-direct, and obtain the information needed to perform daily and evolving functions.
• Able to manage multiple tasks and projects, meet multiple and often conflicting deadlines, and keep up with a fast-paced, ever-changing work environment.
• Demonstrate flexibility in work settings, maturity of judgment, and ability to maintain cooperative diplomatic working relationships with co-workers, directors, and the managerial team.
• Proficient skill set with Microsoft Office programs.

Physical Demands and Work Environment

While performing the duties of this job, the employee is regularly required to sit for long periods of time. In this position, you must be able to regularly lift and/or move up to 20 pounds.