Accounts Payable Supervisor / Manager

Responsibilities

• Manage all payables and payable entries, including review of monthly AP reconciliations.
• Review invoice entry of AP staff for proper approvals and coding, and process invoices in the Company’s ERP system.
• Oversee cash flow; ensuring correct payments are made in a timely manner.
• Develop guidelines for proper handling and coding of invoices to maintain general ledger expense accounts.
• Review and approve expense reports and other invoices for accuracy and eligibility for payment.
• Oversee the AP Specialist in the management of the accounts payable inbox, including assisting in resolving both employee and third-party vendor questions and issues related to all AP matters.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Manage all new vendor set-up and vendor onboarding, maintaining proper controls and procedures for this process.
• Ensure proper recordkeeping of purchases for use in periodic audits, as well as tax & compliance preparation – including 1099, Sunshine Act, and EUFPIA payment disclosure reporting.
• Manage due diligence and onboarding of new vendors in accordance with company policy.
• Other ad hoc duties to support account payable function, as needed.

Requirements

• Bachelor’s degree required.
• A positive, professional, approachable attitude; exceptional interpersonal and communication skills and the ability to build professional rapport with staff, board members, and visitors at all levels.
• Strong organizational, supervisory, and administrative skills with demonstrated ability to prioritize and work independently and demonstrate superior attention to detail.
• Advanced skills in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Teams.
• Experience working in SAP helpful, but not required.
• Demonstrated ability to anticipate needs and issues before they arise, proactively identify solutions and work independently and collaboratively to problem-solve conflicts.
• Willingness to assume additional responsibility and learn new skills.