Accounts Payable Specialist (TEMP TO PERM)

Seaman Paper, headquartered in Leominster, Massachusetts, is a leading global manufacturer of environmentally sustainable specialty paper and packaging solutions. The family-owned company has been making paper in Massachusetts since 1946.

About the role

We are seeking a detail-oriented and dependable Accounts Payable Specialist to join our team for a 6-month temporary assignment. This is an exciting opportunity to contribute to a fast-paced accounting department, with the potential to transition into a permanent position based on business needs and performance.

Responsibilities

• Accounts Payable & Invoice Processing
  • Review, verify, and process vendor invoices for accuracy and required approvals.
  • Match invoices with purchase orders and receiving documentation.
  • Research and resolve invoice discrepancies with vendors and internal teams.
  • Enter invoices accurately and efficiently into the accounting system.
• Payment Processing
  • Prepare and process weekly payment runs, including checks, ACH payments, wire transfers, and credit card transactions.
  • Ensure invoices are paid according to agreed-upon payment terms.
  • Monitor opportunities for early payment discounts while avoiding late payment penalties.
• Vendor Relations
  • Establish and maintain accurate vendor records.
  • Respond to vendor inquiries regarding payments, account balances, and statements.
  • Reconcile vendor statements and resolve outstanding issues.
  • Maintain vendor compliance documentation, including W-9 forms.
• Reconciliation & Month-End Support
  • Reconcile the accounts payable sub-ledger to the general ledger.
  • Investigate and resolve discrepancies in a timely manner.
  • Assist with month-end and year-end close activities.
• Compliance & Reporting
  • Maintain accurate accounting records and supporting documentation.
  • Ensure compliance with company policies, accounting standards, and internal controls.
  • Support audit requests by providing necessary documentation and explanations.
  • Generate accounts payable reports and assist with spending and payment trend analysis.

Requirements

• Associate's degree in Accounting, Finance, or a related field preferred.
• Minimum of 2 years of Accounts Payable or general accounting experience.
• Manufacturing industry experience preferred.
• Experience working with ERP systems and Microsoft Office applications.

Skills

• Exceptional attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong analytical and problem-solving abilities.
• Advanced proficiency in Microsoft Excel.
• Effective verbal and written communication skills.
• Ability to work independently while collaborating effectively with a team.

Benefits

• Competitive hourly pay: $22-$26/hour
• Consistent full-time schedule with no weekends
• Opportunity to gain valuable experience in a dynamic accounting environment
• Collaborative and supportive team culture
• Great opportunity to expand your accounting and ERP system expertise

Schedule

Full-Time | Monday-Friday | 8:00 AM-5:00 PM

Pay

$22-$26 per hour