Accounts Payable Specialist (T00062)

Job Summary

Essential Job Functions & Responsibilities

• Prepare and review invoices, check requests, and expense reimbursements for correct amount, address, chart of accounts values, and bank account, as well as special handling instructions
• Enter invoices, check requests and expense reimbursements into accounts payable system in preparation for the processing of checks
• Obtain payment approval if documentation is in order, electronic or manual, as necessary
• MATCH and upload check images to invoice transactions
• Communicate with internal and external vendors to resolve discrepancies and past due balances
• Organize payment files and maintain filing system
• Submit journal entries for corrections needed
• Void and reissue checks, as necessary
• Open and review mail
• Review vendor statements to ensure there are no past due invoices
• Maintain and monitor transactions in process, including open invoice files, incomplete invoices, approval requests, NSF (over budget), etc.
• Assist with month-end and year-end closing analyses and accruals
• Assist with annual and internal audit tasks and analyses
• Perform other duties/projects as assigned

Organizational

• Manages time and other resources to meet established short and long-term goals within the agreed upon timeframes
• Demonstrates flexibility in the acceptance and completion of work assignments
• Participates in the Finance Department’s performance improvement activities
• Maintains confidentiality in the management of information
• Demonstrates written, verbal and interpersonal ability to deal with “customers, supervisors, and peers as needed to do the job and resolve difficult situations
• Demonstrates excellence in customer service delivery
• Communicates and/or implements innovative ideas to proactively solve problems and develop the Finance Department / College
• Demonstrates a willingness to develop the technological expertise required for the job
• Demonstrates respect for others’ inclusiveness, fostering cooperation and teamwork
• Is punctual and maintains a satisfactory attendance record
• Appropriate attire for the office
• Collaborates and cooperates with other employees and departments
• Identifies and initiates actions independently to support the vision, mission, and objectives of the Accounts Payable Team
• Takes initiative in troubleshooting and resolving issues and completing tasks
• Sets to learn and continuously develop self
• Uses resources wisely and effectively

Required Skills & Experience

• Identifies learning strengths and needs and utilizes learning resources
• Communication/Relationships
• Demonstrates a professional, courteous, and respectful attitude in dealing with clients, supervisors, and other members of the Mercy College community
• Answers telephones and emails in an appropriate, professional manner, and resolves problems in a reasonable timeframe
• Policies And Procedures Compliance
• Complies with policies and procedures of the Finance Department and the College
• Complies with the College’s Code of Conduct
• Identifies and reports gaps in policies and procedures to management
• Complies with all required training

Knowledge of basic accounting principles

Demonstrated leadership, interpersonal, written and oral communication, problem solving, organizational and presentation skills

Proficiency in MS Office particularly Excel, Word and Outlook

Strong attention to detail, customer service, ability to work independently, and great levels of responsibility required

Education Requirements

• Bachelor's degree required