Accounts Payable Specialist - PST Or EST Time Zone

About the role

The Accounts Payable Specialist supports a large, growing accounts payable team by managing vendor communications, maintaining the AP inbox, and ensuring accurate processing and reconciliation of invoices and statements. This role plays a key part in resolving vendor issues, supporting 1099 activities, and contributing to a high-performing, collaborative AP function in a dynamic, growth-focused organization. The position is a Contract to Hire role based out of Minneapolis, MN and requires the candidate to be located in the EST or PST time zones. It is a fully remote position.

Responsibilities

• Maintain and monitor the accounts payable inbox, ensuring timely review and response to incoming emails.
• Respond to vendor inquiries via email and occasional phone calls, providing clear and professional communication.
• Research and review vendor statements in the system, reconcile discrepancies, and provide status updates to vendors and internal stakeholders.
• Work closely with vendors to answer questions, resolve issues, and maintain positive, professional relationships.
• Support statement audits by reviewing vendor statements, identifying variances, and helping to ensure accuracy of accounts payable records.
• Assist with vendor outreach activities, including following up on outstanding items and clarifying invoice or payment details.
• Contribute to invoice processing activities, ensuring invoices are properly coded, entered, and routed in accordance with established procedures.
• Support 1099-related processes as needed, including gathering and reviewing vendor information to help ensure compliance.
• Collaborate with leads, supervisors, and managers within the AP team to support specific functions and regional needs.
• Perform additional accounts payable duties as assigned, demonstrating flexibility and a proactive, can-do attitude.
• Maintain strong attention to detail and accuracy in all work, helping to prevent errors and ensure reliable financial records.
• Communicate clearly and consistently with team members and leadership, especially in a remote environment, to provide updates and raise issues promptly.
• Demonstrate reliability by meeting deadlines, maintaining consistent work hours, and following through on commitments.

Skills

• At least 1 year of accounts payable experience.
• Experience working with vendor management and vendor inquiries.
• Familiarity with 1099 processes and requirements.
• Experience performing statement audits or reviewing vendor statements for accuracy.
• Ability to manage and organize a shared inbox and respond to inquiries promptly.
• Strong attention to detail with the ability to identify discrepancies and resolve issues.
• Clear and professional written and verbal communication skills for email and occasional phone-based vendor outreach.
• Reliability and accountability in a remote work setting, with the ability to work independently without close supervision.
• Ability to learn quickly, adapt to new processes, and maintain a positive, can-do attitude.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Pay

The pay range for this position is $24.00 - $33.65