Accounts Payable Specialist III

About the Role

The Accounts Payable Specialist III ensures all vendors are paid on time while strictly adhering to internal corporate control policies and procedures.

Responsibilities

• Process vendor invoices, including inventory, goods receipts, and service-related items.
• Research and reconcile vendor open returns to ensure timely receipt and processing of vendor credit memos.
• Conduct independent research, follow-up, and resolution of PO/variance/matching/receiving issues.
• Process vendor debits based on supporting documentation and clear within vendor accounts as needed.
• Interface regularly with business partners, including purchasing, requisitioners, and vendors to resolve invoice discrepancies.
• Reconcile vendor accounts to statements, including complex vendor activity and goods receipt/invoice receipt discrepancies.
• Monitor vendor prepayments and reconcile to monthly activity.
• Ensure all invoices have appropriate authorizations and approvals for payment.
• Follow consistent accounting rules and review processes within the AP organization.
• Assist with A/P month-end close activities and prepare journal entries and accruals.
• Perform A/P staff batch review to ensure policy compliance and adherence to internal controls.
• Provide excellent customer service to internal and external customers.
• Perform other duties or special projects as assigned.

Requirements

• Minimum 5 years of experience processing accounts payable.
• High school diploma or GED is required; some Accounting college-level courses are preferable.
• Intermediate Microsoft Excel and Microsoft Office skills.
• Detail-oriented with strong analytical and judgment skills.
• Strong desire to learn and assume ownership and responsibility.
• Excellent communication, interpersonal, and organizational skills.
• Ability to work independently and as a team player.

Preferred Qualifications

• Concur experience.
• Inventory payable processing experience.
• Intermediate knowledge and understanding of accounting procedures.
• Knowledge of GAAP, business principles, and standard operating practices.
• Complex problem-solving and analytical skills.

Pay

The anticipated hourly range for this position is $25–$30 per hour.

Benefits

• Medical, Dental, and Vision insurance.
• Life/AD&D and Disability Insurance.
• 401(k) retirement plan.
• Vacation, Sick, and Holiday pay.
• Paid Maternity Leave.
• Flexible Spending Accounts.
• Voluntary Accident, Critical Illness, Hospital, and Long-Term Care insurance.
• Employee Assistance Program.
• Pet Insurance.
• On-site Wellness Clinic, Fitness Center, and Café.

All benefits are subject to eligibility requirements.

Work Environment

• Primarily works in an office environment.
• Requires frequent sitting, standing, and walking.
• Daily use of a computer and other digital devices.
• May stand for extended periods when facilitating meetings or walking in the facilities.

Reasonable accommodation may be made for individuals with disabilities to perform the essential functions of the job.