Accounts Payable Specialist II

Responsibilities

• Manage a limited set of high-volume vendor relations or a portfolio of medium/high volume vendor relations along with daily monitoring and resolution of credit hold or threat situations
• Reconcile vendor statements, research, and work with the supplier or internal customers to correct account discrepancies
• Provide timely customer service for all calls, emails and questions from suppliers or internal customers
• Request and follow-up on additional required documentation from suppliers and/or branches
• Communicate variances and required resolution steps clearly and accurately (written and verbal) to buyers for timely resolution of variances and issues
• Submit miscellaneous balances for correcting adjustment or write-off on AP aging or statement after thorough research
• Index critical invoice data elements for workflow processing
• Identify and escalate repeating patterns and root causes
• Research and recommend improvements to processes and procedures within the AP function aimed at improving efficiency and effectiveness
• Provide out of office and overflow support for other AP team members
• Special projects as assigned by management

Qualifications

• Minimum of three (3) years previous Accounts Payable or Accounting experience
• Bachelor’s Degree in Accounting or related field, or equivalent professional experience
• Excellent communication skills both oral and written with a customer service and professional approach
• Strong analytical reasoning skills with the ability to investigate variances and issues as they arise
• Intermediate skills in MS Office (Word, Excel, PowerPoint, etc.) and ability to learn new software and systems
• Intermediate understanding of General Ledger and common Accounts Payable entries
• Ability to work well in a team environment or independently
• High level of accuracy and attention to detail while handling multiple tasks and prioritizing appropriately
• Excellent organizational and time management skills
• Willing and able to pick up the phone to discuss and resolve variances and issues
• Self-starter with a can-do attitude and growth mindset