Accounts Payable Specialist II

Responsibilities

• Review, code, and process high volumes of invoices with accuracy and timeliness
• Perform the accounts payable functions of invoice matching (3-way match) and approvals
• Perform reconciliations of vendor statements and resolve discrepancies proactively
• Respond to internal and external inquiries in a timely manner
• Maintain organized files and records in accordance with company policies and retention requirements
• Follow internal controls and procedures within the AP process
• Handle complex or escalated payment issues and inquiries
• Assist with audits and provide supporting documentation as requested
• Mentor junior team members and provide support and training as needed

Qualifications

• Degree in Accounting, Finance, or related field (or equivalent experience)
• 4-6 years of experience in accounts payable or general accounting
• Proficient in Microsoft Excel and accounting software such as NetSuite, SAP, Oracle, or similar ERP systems
• Experience in a high-volume, multi-entity, or multi-currency environment a plus
• Previous exposure to process automation or AP software tools (e.g., Coupa, Concur)
• Experience in industries such as retail or manufacturing is a plus
• Detail-Oriented: Maintains high accuracy while managing complex or high-volume transactions.
• Proactive: Anticipates issues, takes initiative to streamline processes, and suggests improvements.
• Analytical: Uses data and trends to identify discrepancies and resolve payment issues efficiently.
• Dependable: Consistently meets deadlines and handles responsibilities with minimal supervision.
• Ethical and Trustworthy: Treats people with respect. Maintains confidentiality and upholds financial integrity in all tasks.
• Strong Communication Skills: Clearly communicates with vendors, managers, and internal departments to resolve issues and provide updates.
• Organized: Prioritizes and multitasks effectively to meet reporting deadlines and process large invoice volumes.
• Collaborative: Works well across departments and mentors junior staff when needed.
• Customer Service Oriented: Maintains a professional, courteous demeanor in interactions with vendors and internal clients.
• Works Independently: Quickly assesses problems and implements effective solutions with minimal disruption.
• Process Improvement Mindset: Focuses on improving procedures for efficiency and compliance.
• Calm Under Pressure: Performs well when faced with pressure due to time frame, workload, adversity, disappointment or opposition.
• Takes Ownership: Ensures tasks are completed accurately and on time.