Accounts Payable Specialist II

About Us

Charter Schools USA (CSUSA) is one of the largest and highest performing education management companies in the United States, proudly serving over 82,000 students in over 150 schools across four states. Founded by Jonathan Hage in 1997, CSUSA's mission is a Relentless Commitment to Student Greatness in School and in Life™. CSUSA provides an academically rigorous education to students, equipping them with real-world readiness and preparing them for college or career after graduation. With an unwavering dedication to the success of students from every background, CSUSA is closing the gaps in achievement and opportunity, keeping our promise of Strong Minds, Good Hearts™.

Purpose

To join a team of people with the mission: Relentless Commitment to Student Greatness in School and in Life™. If you love inspiring and motivating young learners and want to put students first in education, CSUSA is the right place for you. We deliver on our promise of Strong Minds, Good Hearts™ through an education model that gives every student the opportunity for success.

Responsibilities

• Reviews, audits, and enters vendor invoices into NetSuite (3-way match: PO to receiving to invoice).
• Prepares and uploads large AR data files into NetSuite.
• Interacts and resolves problems with vendors, internal and external customers.
• Reconciles vendor statements.
• Performs audit and compliance review of corporate credit card activity.
• Answers all vendor inquiries.
• Reconciles invoices to weekly wire transfers.
• Responsible for the void check process.
• Prints checks or processes ACH payments.
• Assists with accounts receivable (AR vs. AP reconciliations).
• Executes internal controls related to assigned areas and tasks.
• Prints accounts payable reports and maintains files.
• Completes work to meet departmental weekly and monthly deadlines.
• Coaches and assists internal customers on AP issues.
• Maintains a high level of confidentiality and awareness.
• Performs special projects as requested by management.
• Prepares, maintains, and reports 1099 records.
• Assists with other projects as needed.

Requirements

• Advanced accounting and bookkeeping techniques, practices, and procedures.
• Ability to calculate, post, and manage accounting figures and financial records.
• High degree of accuracy and attention to detail with the ability to use sound judgment.
• Excellent verbal, written communication, and interpersonal skills.
• Ability to prioritize and meet departmental weekly and monthly deliverables.
• Microsoft Excel: ability to create spreadsheets, formulas, use pivot tables, and VLOOKUPs.
• Microsoft Windows Applications (e.g., Outlook, MS Word).
• Strong multitasking and organizational skills.
• Oracle NetSuite knowledge.

Qualifications

• Associate’s degree preferred.
• Strong full-cycle AP experience (5+ years) with high volume.
• Oracle NetSuite experience.
• Advanced MS Excel skills.
• 3-way match experience.
• Strong data entry skills.
• Highly organized and detail-oriented.
• Strong internal and external customer relations.
• E-procurement and 3-way match experience.
• 1099 filing experience.

Work Environment

Usual office working conditions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• No physical exertion required.
• Travel within or outside of state may be required.
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently needed to move objects.

FLSA Overtime Category

Job is non-exempt, subject to the minimum wage and overtime provisions of the Fair Labor Standards Act (FLSA).