Accounts Payable Specialist II - 09/21/2026

Primary Purpose The Accounts Payable Specialist is responsible for performing a variety of clerical accounting duties involving financial record keeping or bookkeeping of transactions mainly dealing with accounts payable, while maintaining confidentiality. This position tracks open purchase orders and is responsible for maintaining vendor interaction. Education and Qualification Requirements High school diploma or equivalent (GED)Valid FL Driver’s LicenseBasic knowledge of Microsoft Works, Outlook, Power Point, ExcelBasic knowledge of and ability to operate general office equipment Duties Receive and distribute invoices accordinglyPrepare check requests Process per diems and travel reimbursementsPurchase card statement payment processingVerify invoices against purchase orders for paymentReview invoices against contracts for payment processingMonitor receiving records on purchase ordersRoutinely research open purchase ordersAnalyze vendor statementsInspect invoice entries for accuracy and attachment discrepanciesMaintain vendor interactions and follow up on invoices not received/invoice issuesVoid and reissue accounts payable checks as requestedCompare payable register to invoicesFrequently review and research outstanding accounts payable invoicesVerify supportive details for transactionsProcess accounts payable checks, electronic funds transfers (EFT), and direct disbursementsMonitor check stock, submit requisition, and place orderPrepare accounts payable records for scanning and approvalRoutinely review invoice addresses with vendor recordsContact vendors and employees for EFT setupAssemble, organize, and summarize requested informationType reports, correspondence, forms and other documentsFile/retrieve documentation/reports/filesComputers/applicable software/office equipment/printers/scannerOther duties assigned Job Controls and Complexities Report directly to supervisorAdhere to laws/agency policy/rules/ regulations/SOP/ proceduresMaintain confidentiality/security of files and information obtained in the course of employmentProcess/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements Provide assistance to citizens, visitors, employees and other public and private entities in an effort to meet their needs and build positive community relationships/resolve complaints/address conflictsMaintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workersAdhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.) Contacts SJSO Employees General PublicOther Government Entities Vendors Grade Classification Entry to intermediate level workPerforms independently under general supervisionWork requires application of general knowledge of business practices in various situationsDeals with problems or situations that remain stable Physical Environment Work is primarily in an office environmentNormal business hours apply; however, hours are subject to vary and overtime may be necessary including nights, holidays, and weekendsSit for long periods See at normal range or with accommodationsHear at normal level or with accommodationsSpeak understandably Manual dexterityAmbulate independently Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs. Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 50 lbs. Important Information Regular attendance is critical to the success of this position and assignment and is required of all Agency personnel. The list of tasks, policies and proficiencies for this position, as well as any statements contained within this page are considered essential. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public. This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor. See SJSO Policy for additional information on agency expectations. EFFECTIVE: 09/21/2026 History: Revised Job Description format