Accounts Payable Specialist II

Position Summary

The Accounts Payable Specialist II is responsible for executing the invoice payment cycle including opening mail/email, scanning invoices, entering payment information in accounting software, prioritizing payments, reviewing entries, and processing payments. These duties must be done in a timely, efficient manner within established policies and procedures.

Responsibilities

• Review accounts payable invoices for proper approval and route unapproved invoices for appropriate approval
• Analyze, understand, and pay invoices
• Maintain records of financial transactions; provide those records to other departments when needed
• Review internal employee expense reimbursements for proper supporting documentation of expense and process in a timely manner
• Assign appropriate general ledger account distribution to invoices
• Request information and documentation from vendors
• Verify receipt of vendor invoices billed on monthly statements and match charge or service tickets to vendor statements
• Data entry of vendor invoices into accounts payable software system, including intercompany payables
• Review and verify that data entered in accounts payable software matches invoice and vendor information
• Prepare checks and ACH payment files, complete check payment processing
• Answer Associate questions on general ledger accounts, reimbursements, mileage, expense reimbursement forms, notary, paid bills, etc., in a timely manner
• Respond to emails and phone calls from vendors & coworkers in a timely manner
• Perform company-required training
• Maintain and safeguard company assets
• Research prior transactions
• Regularly review Busey Policies, especially the Capital, Purchasing, and Expense Approval Policy and the Travel and Business Expense Reimbursement Policy
• Maintain vendor W-9 forms in accounts payable software files
• Assist in the annual preparation of IRS 1099-Misc forms regarding vendor payments
• File and store A/P transaction records and related information in appropriate manner for both physical and electronic storage
• Prepare monthly and special request reports
• Review and analyze monthly and special request reports
• Maintain and update vendor records including updating documentation within the accounting system
• Maintain employee direct deposit forms and other documentation
• Upload and file within our accounting system
• Research account discrepancies
• Assist Audit with documentation requests
• Process Accounts Receivable payments
• Authorized Wire Signer Duties

Qualifications

• Strong oral and written communication skills
• Strong organizational skills
• Data entry
• 10-key numeric keypad and keyboard
• Basic accounting functions
• Complete work accurately to prevent/limit number of errors
• Maintain confidentiality of information
• Perform duties under frequent time pressures and high work volume
• Solve problems independently while applying logic and discretion
• Bring positive energy to the workplace with a high level of commitment and exceptional customer service

Education & Experience

• Associate's degree, preferably in a business related field
• 3-5 years' experience (coursework or work experience) in accounting or accounts payable
• Knowledge of accounts payable software is preferred
• Knowledge of Microsoft Office

Pay & Benefits

• Base Pay Range: $22.50 - $25.00/hour
• 401(k) match
• Profit sharing
• Employee stock purchase plan
• Paid time off
• Medical, dental, vision
• Company-paid life insurance and long-term disability
• Supplemental voluntary life insurance
• Short-term and long-term disability
• Wellness incentives
• Employee assistance program
• Pre-tax health savings accounts and flexible spending accounts (for eligible associates)