Accounts Payable Specialist I

About the role

The Accounts Payable Specialist is responsible for managing and processing the company’s accounts payable functions, ensuring that all vendor invoices and payments are accurately recorded and processed in a timely manner. This role reports to the Controller and plays a critical role in maintaining positive relationships with vendors, managing payment schedules, and supporting the company's cash flow management efforts.

Requirements

• Review, verify, and process vendor invoices for accuracy, ensuring that all charges are correct and aligned with purchase orders or contracts.
• Ensure that invoices are properly coded and entered into the company’s accounting system in a timely manner.
• Communicate with vendors regarding invoice discrepancies, payment inquiries, and other payment-related issues.
• Maintain positive relationships with vendors by addressing concerns or disputes promptly and professionally.
• Ensure that vendor contact information is up to date and accurately reflected in the company’s accounting records.
• Reconcile vendor statements with accounts payable records to ensure accuracy and resolve discrepancies in a timely manner.
• Calculate sales and use tax as required.

Required Skills and Abilities

• Strong attention to detail and organizational skills, with the ability to manage multiple tasks and deadlines.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with vendors and internal teams.
• Ability to maintain confidentiality and handle sensitive financial data with discretion.
• Strong problem-solving skills, with the ability to resolve payment discrepancies and vendor issues effectively.

Minimum Qualifications

• A high school diploma or equivalent.
• Some college coursework in accounting or finance is preferred.
• 2-4 years of experience in accounts payable or a related accounting field, preferably in the construction or mechanical contracting industry.
• Experience with accounting software.
• Proficiency in Microsoft Excel.

Preferred Qualifications

• An associate’s degree in Accounting, Finance, or related field.
• Experience with construction industry-specific accounting systems (e.g., Viewpoint, Procore).
• Familiarity with project-based accounting or job costing.

Pay

$20.40 - $24.00 per hour dependent upon experience.