ACCOUNTS PAYABLE SPECIALIST - HARBORVIEW

Job Responsibilities

• Develop, modify, and maintain multiple record keeping and reporting systems for varied and complex sources.
• Analyzing and developing electronic invoicing requirements.
• Establishing and maintaining process flows related to comprehensive fiscal record keeping systems.
• Analyzing, establishing, and maintaining electronic invoice (EDI/810) transactions posting in the general ledger.
• Coinciding with the Accounts Payable Supervisor, to forecast electronic invoicing needs/commitments.
• Developing planning documents for expanding our electronic invoice vendor base by conducting analysis of unit needs and resources.
• Consulting with Accounts Payable Supervisor, internal departments, and external vendors to resolve problems and/or obtain approval for deviation from authorized procedures or expenditures.
• Preparing specialized reports; conducting special studies to research and/or justify fiscal requests/needs.
• Conducting comparisons of actual performance with process objectives; researching and determining causative factors in invoice discrepancy trends; identifying potential corrective actions.
• Analyzing, modifying, and recommending improvements in subsidiary record keeping processes; applying knowledge of accounts and program relationships, data flow, audit trails, and internal controls to design, test, and improve processes.
• Maintaining and/or modifying manual or automated fiscal reporting/tracking processes to address specific unit needs.

Minimum Requirements

• Three years of experience providing administrative support in the area of fiscal and/or business management.
• Equivalent education/experience.

Additional Requirements

• Experience in a high volume full-cycle computerized Accounts Payable environment.
• 10 key by touch, ability to process 300-500 invoices a week, proficiency in Microsoft software products, and being well organized with an attention to detail.
• Full-cycle accounts payable functions include: customer service, auditing, reconciling, interpreting, verifying, and/or analyzing vendor statements, receiving documents, sales/use-tax resolution, purchase orders, and invoices.
• Experience analyzing, developing, and maintaining process flows and databases using Microsoft Office software, Word, Excel, Access, and PowerPoint.
• Strong customer service skills for interacting with departmental customers and vendors.

Compensation, Benefits And Position Details

• Pay Range: Minimum $25.55 hourly, Maximum $34.35 hourly.
• Other Compensation: Visit this link for more information about benefits for this position.
• Shift: First Shift (United States of America).
• Temporary or Regular: Regular position.
• FTE (Full-Time Equivalent): 100.00%.
• Union/Bargaining Unit: SEIU Local 925.
• Nonsupervisory.

About The UW

The University of Washington is committed to fostering an inclusive, respectful, and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.