Accounts Payable Specialist
About the role
The Accounts Payable Specialist (Specialist) reports to the University Controller and is responsible for executing and optimizing day-to-day accounts payable operations. This role requires advanced proficiency in Workday, including Workday Financials and the Workday Payables module, to ensure accurate transaction processing, reporting, and internal control adherence.
Responsibilities
- Hands on management and responsibility for the full cycle, end-to-end Accounts Payable process.
- Review, validate, and process vendor invoices, purchase orders, employee expense reimbursements, and other miscellaneous payment requests in Workday and PaymodeX.
- Ensure accuracy of coding, approvals, tax treatment, and compliance with university procurement and Finance Division policies.
- Match invoices to POs and receipts; resolve discrepancies with internal departments and Procurement.
- Process supplier, employee, and student payments (ACH, check, wire) in accordance with payment schedules and deadlines.
- Conduct a weekly review of invoice requests, invoices, and expense reimbursement status reports to identify unapproved, pending, or stalled items.
- Follow up with the appropriate approvers to ensure timely processing and inclusion in scheduled settlement runs.
- Respond to and independently resolve vendor invoice, employee expense, and student stipend payment inquiries, lost or other contested payments, and other payment inquiries.
- Ensure all AP inbox items and inquiries are fully reviewed and resolved, or appropriately documented with status on a daily basis, or prior to each weekly settlement run as applicable.
- Other related Accounts Payable duties and projects as required.
- Review, validate, and process vendor invoices, purchase orders, employee expense reimbursements, and other miscellaneous payment requests in Workday and PaymodeX.
- Workday Financials Utilization
- Actively identify and troubleshoot Workday errors, invoice routing issues, or workflow delays.
- Maintain accurate supplier records and assist with supplier onboarding in Workday.
- Ensure that each vendor has an up-to-date Form W-9 on file before payments are made.
- Generate and analyze Workday reports for A/P activity for reconciliation, audit support, and month-end close activities.
Qualifications
- Demonstrated experience and proficiency in Workday Accounts Payable module.
- Experience with hands-on management of entire Accounts Payable function.
- Experience reviewing Form W-9’s supplied by vendors and accurately categorizing them in Workday for purposes of Form 1099 filing.
- Bachelor’s degree or related experience.
- 5+ years of related work experience.
- High attention to detail and ability to troubleshoot A/P related issues.
- Demonstrated experience with autonomy to proactively take steps to identify, resolve, and communicate issues.
- Use sound judgement and diplomacy and exhibit a sense of urgency where necessary.
- Strong interpersonal skills, collaborative mindset, and ability to build trust across departments and hierarchical levels.
Preferred Qualifications
- Experience using PaymodeX, a third-party payment processor.
- Proficiency in other Workday Financial Management modules, including general ledger, budgeting, reporting, and grants management.
- Knowledge of fund accounting, GASB standards, and nonprofit financial reporting.
Position Details
This position is eligible for a hybrid work schedule. This position is a full-time, benefits eligible position at 37.5 hours/week. Standard office environment with occasional evening or weekend work required for deadlines. The job grade for this position is Grade 6. The expected wage range for this position is between $64,000 - $77,000, which reflects what we reasonably expect to pay for this role.
About Wentworth
Wentworth Institute of Technology Wentworth Institute of Technology (“Wentworth”) was founded to “furnish education in the mechanical arts.” Today, almost 4,000 undergraduates pursue associate and bachelor’s degrees in 23 engineering, technology, design, and management disciplines across five schools: School of Architecture and Design, School of Computing and Data Science, School of Engineering, School of Management, School of Sciences and Humanities. In addition to offering certificate programs, graduate students may pursue 13 master’s degrees. While Wentworth offers traditional semesters, the hallmark of a Wentworth education remains the robust co-op program, offering hands-on experiences that offer depth of learning, relevant experiences, and valuable networking opportunities. More than 38 percent of the class of 2023 were offered post-graduate full-time employment by their co-op employer.