Accounts Payable Specialist

About Us

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. We provide a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing programs as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

PAY RATE

$27.01 - $28.43 Per Hour

BENEFITS

VOALA offers competitive medical, dental, vision and retirement benefits.

Job Summary And Purpose

• Processes invoices for payment
• Prepares the voucher package, selects invoices for payment
• Prepares and processes weekly payments, via checks, credit cards, ACH, as directed
• Maintains related files
• Communicates with program personnel and vendors to reconcile problem invoices
• Manages assigned vendor accounts
• Maintains deadlines for available credits, timely processes and posts current invoices
• Avoids past due payment through diligent efforts
• Coordinates with program personnel and vendors to reconcile discrepancies on purchases and payable documents
• Aids in adjusting journal entry input
• Aids in the training of new accounting personnel to VOALA accounting practices and procedures
• Performs other duties as required to meet department mission, as Directed by Accounts Payable Manager

ESSENTIAL DUTIES

• Reports to the office
• Codes and matches invoices to receiving documents and purchase orders
• Reviews documents for accuracy, data entry in accounting system; makes timely payments
• Manages assigned accounts: meets deadlines and timely processes invoices
• Coordinates with program personnel and vendors to reconcile discrepancies on purchases and payable documents
• Aids in adjusting journal entry input
• Aids in the training of new accounting personnel to VOALA accounting practices and procedures
• Performs other duties as required and may be subject to change

MANDATED REPORTER

All employees are considered Mandated Reporters and must report any instance of physical or sexual abuse to proper authorities.

Qualifications

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients
• Must be able to serve the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges

REQUIREMENTS

• High school diploma (or GED/High School Equivalence Certificate)
• 2 years of AP Experience OR Bachelor’s Degree in Finance/Accounting or related field

PREFERRED QUALIFICATIONS

An Accounting Degree.

Equal Opportunity Employer

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

E-Verify Participation

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.