Accounts Payable Specialist

About the role

Our client is a privately held facilities services company that provides building maintenance, cleaning, and property support services to commercial, residential, corporate, and institutional clients across the New York metropolitan area. The organization has a large workforce, a strong reputation in its industry, and a professional corporate office environment.

Responsibilities

• Review, code, and process incoming invoices accurately and on time
• Verify invoices against work orders, receipts, approvals, and supporting documentation
• Confirm accuracy of pricing, payment terms, vendor information, and payment schedules
• Prepare and process payments, including checks, electronic payments, and ACH transfers
• Maintain vendor payment terms and help ensure timely, accurate payments
• Monitor and reconcile vendor statements, researching and resolving discrepancies as needed
• Respond to vendor inquiries related to invoices, payments, account balances, or discrepancies
• Maintain organized and accurate accounts payable records and reports
• Support month-end close activities, including account reconciliations
• Partner with the accounting team to ensure accurate coding and financial reporting
• Provide documentation and support for internal and external audits
• Help identify opportunities to improve accounts payable processes and procedures

Requirements

• Bilingual English/Spanish required
• Bachelor’s degree in Accounting, Finance, or a related field required
• 1–3 years of experience in accounts payable, billing, accounts receivable, finance, or a related accounting function
• Experience with NetSuite or a similar ERP system preferred
• Experience with Microsoft Office Suite required
• Familiarity with AP portals such as Tipalti, Coupa, or similar systems preferred
• Strong attention to detail and a high level of accuracy
• Strong analytical skills with the ability to identify discrepancies and resolve issues
• Professional communication skills and the ability to work with vendors, internal teams, and management
• Strong client service and vendor relations skills
• Highly organized, dependable, and able to manage deadlines in a fast-paced environment
• Self-starter with urgency, follow-through, and sound judgment