Accounts Payable Specialist

Responsibilities

• Review, verify, and process a high volume of vendor invoices, subcontractor invoices, and expense reimbursements for accuracy, proper approval, and compliance with company policies
• Match invoices to purchase orders, subcontracts, and receiving documentation; resolve discrepancies in coordination with project teams and procurement
• Ensure accurate coding of invoices to jobs, cost codes, general ledger accounts, and operating units
• Prepare and process weekly check runs, ACH transactions, and wire payments in accordance with payment terms and cash management guidelines
• Maintain compliance with lien waiver requirements and documentation standards, where applicable
• Support project managers and operations teams with invoice status, vendor inquiries, and job cost clarification
• Aid in maintaining accurate job cost reporting by ensuring costs are posted to the correct projects and periods
• Serve as a primary point of contact for vendor inquiries, resolving payment issues professionally and efficiently
• Maintain positive working relationships with subcontractors and suppliers to support uninterrupted project execution
• Provide responsive support to branch, field, and corporate personnel regarding AP processes and status
• Maintain complete and well-organized accounts payable files, including digital imaging and document retention in accordance with audit and compliance requirements
• Support internal and external audits by providing documentation and responding to inquiries
• Aid in month-end and year-end close activities, including accruals, reconciliations, and account analysis
• Prepare reports, schedules, and analyses related to accounts payable, vendor balances, and outstanding liabilities
• Follow standardized AP procedures while identifying opportunities to improve efficiency, accuracy, and controls in a multi-entity environment
• Aid in system enhancements, ERP upgrades, or process changes impacting accounts payable
• Provide backup support to other accounting team members as needed to ensure continuity of operations

Qualifications

• High school diploma or equivalent
• 3+ years of accounts payable experience, preferably in construction, engineering, or a project-based environment
• Experience processing high-volume invoices and working with purchase orders and job costing
• Strong attention to detail with the ability to manage competing priorities in a fast-paced, deadline-driven environment
• Working knowledge of construction accounting principles, including job cost accounting and purchase order processes
• Proficiency with ERP/accounting systems and Microsoft Excel; ability to learn new systems quickly
• Effective verbal and written communication skills, with a strong customer-service mindset
• Ability to work collaboratively across finance, operations, and field teams
• Sound judgment and commitment to confidentiality and internal controls