Accounts Payable Specialist

Essential Functions And Duties

• Performs a variety of accounting tasks involved in maintaining financial records and processing related data such as invoices, checks, vouchers and other documents; monitors and reconciles accounts within financial statements.
• Maintains interface with St. Charles Health System staff to obtain and provide information to verify or support financial records and ensure compliance with established policies and procedures; prepares correspondence and answers inquiries regarding accounting information as required.
• Prepares various financial and accounting forms and logs.
• Performs Accounts Payable tasks including but not limited to, invoice and payment processing, unclaimed property review, cleared check process and maintaining supplier files.
• Maintains contact with our internal and external customers regarding their payments.

Specific Duties

• Codes and enters invoices in accounting system in a timely and accurate manner.
• Ensures proper W9 documentation is received, recorded and stored prior to supplier payment.
• Audits invoices against purchase orders, researches discrepancies, and requests approval for payment.
• Verifies and posts details of business transactions.
• Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy.
• Aids in the monthly close process, ensuring accounts payable is closed with all related accruals for open purchase orders and unprocessed invoices.
• Addresses any issues of employee non-compliance with the travel expense reimbursement policy and assists with resolution.
• Aids in the delivery of new employee training of the expense reporting policies and reimbursement process.
• Investigates and reconciles problems or issues with vendor/supplier payments and actively works and promotes teamwork with the Supply Chain team.
• Aids in the development and maintenance of process documentation, including periodic calendars of accounts payable tasks, desk-top reference manuals for each work area, and training manuals.
• Supports the 1099 Reporting and filing process.
• Participates in process improvement work and assists in additional projects as directed.

Education And Experience

• Required: High school diploma or GED.
• Prior to CAPP certification: Two-year Accounting degree preferred.
• Licensure/Certification/Registration: N/A
• Experience: N/A
• Prior to APS certification: Two years accounting experience preferred.