Accounts Payable Specialist

ESSENTIAL DUTIES & RESPONSIBILITIES

• Imports invoices into accounts payable management software, including those received via mail, email, and direct imports
• Codes invoices to proper cost center(s)
• Communicates with managers and other invoice approvers to ensure invoices are approved before payment deadline
• Prepares payment batches and obtains approval signatures
• Researches past invoices, missed payments, etc., communicating with vendors as needed
• Tracks online purchases that exclude sales tax for reporting purposes
• Ensures W-9s are completed/updated for required vendors; checks all 1099s for correct tax ID number
• Completes credit applications for new vendors
• Aids in monthly closings
• Saves accounts payable reports and maintains all accounts payable files
• Manages credit card payments and accounts
• Ensures payments are processed within the third party payer system

Requirements

MINIMUM REQUIREMENTS:

• A high school diploma or equivalent
• Working knowledge of basic accounting principles
• Can operate fully automated AP workflows

PREFERRED:

• One (1) year experience of invoice processing

Knowledge, Skills & Abilities

• Proficient in Microsoft Office (Excel, Outlook, Word), Internet software, and accounting software
• Effective communication, both oral and written, with the ability to speak clearly and persuasively in positive and negative situations while listening and responding appropriately to questions
• Organizational skills with attention to detail
• Ability to manage workflow, prioritize demands, and meet deadlines
• Can skillfully gather and analyze information
• Can identify ways to improve efficiency without sacrificing quality and service
• High level of problem solving to identify and resolve problems in a timely manner with thoroughness and accuracy
• Excellent interpersonal skills with the ability to manage difficult situations
• Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Compute rate, ratio, and percent
• Maintain a high level of confidentiality and discretion