Accounts Payable Specialist

Responsibilities

• Drive AP function end to end
• Process invoices, PO (food purchase), DO (Donation Orders) including on-line invoices using Ceres 4.5 accounting system
• Process employee reimbursement and employee credit card expenses using Concur system and provide staff related system training as needed
• Promote the accuracy of AP coding system and provide GL coding related training to staff
• Serve as contact for resolving AP related billing disputes
• Comply with all laws governing sales and use tax payment and the filing of 1099 forms
• Prepare annual filing of 1099 forms
• Determine the best methods to promote, implement and maintain the paperless AP filing system
• Assist in maintaining updated AP process manual including training materials; present training to volunteers as necessary
• Assist in implementation of the PO (Purchase Order) system and develop the purchase requisition procedure
• Provide ad hoc documentation in AP when needed
• Assist Director of Finance in preparation of lead schedules for annual audit

Qualifications

• Project management experience desirable
• Outstanding computerized accounting and spreadsheet software skills required
• Desire to learn payroll process including payroll tax reporting and compliance
• Experience with Ceres Accounting System and Concur expense reimbursement system preferred
• Demonstrated ability to organize, plan and carry out activities with minimum supervision to meet specific timelines with proven record of accuracy in completing and reviewing data
• Ability to work and interact constructively with individuals (Agency staff and volunteers) from a variety of socioeconomic backgrounds in a culturally diverse work environment
• Ability to perform duties in accordance with Second Harvest Food Banks Safety Policies and Injury Prevention Program

Requirements

Non -Exempt. Competitive salary commensurate with background and experience.

Outstanding and generous health benefits program, Flexible Time Off, ten paid holidays, and retirement plan.

EEO UNDER-REPRESENTED GROUPS ARE ENCOURAGED TO APPLY