Accounts Payable Specialist

Responsibilities

• Cook up with internal departments to secure timely approval of invoices before payments are processed.
• Inspect invoices for accuracy, apply proper accounting codes, and allocate costs accurately across departments or entities.
• Manage bi-weekly payment runs, including check processing and electronic payments like ACH transactions.
• Evaluate employee expense reports and reconcile corporate credit card transactions to ensure compliance with company policies.
• Administer vendor onboarding for both domestic and international suppliers, including validation procedures and maintenance of tax documents such as W-9 and W-8 forms.
• Handle inquiries from vendors and internal team members about payment status, account information, and payment discrepancies.
• Process banking transactions, including deposits, wire transfers, and the recording of cash activity moving in and out of company accounts.
• Support the accounting team with research requests, journal entries, and expense analysis as needed.
• Maintain fixed asset records through accurate data entry and assist with process improvement initiatives within accounts payable, including system enhancements like NetSuite implementation.
• Support compliance and reporting requirements by assisting with 1099 filings, use tax reporting, and maintaining up-to-date accounts payable procedures.

Requirements

• Bachelor’s degree in Accounting, Business, or a related field.
• 1 year of experience working with hedge funds and private equity firms.
• 3 to 4 years of hands-on experience in accounts payable or a similar accounting support role.
• Experience with invoice coding, payment processing, and accounts payable controls.
• Familiarity with NetSuite or a comparable accounting system.
• Proficiency in Microsoft Excel, Word, and Outlook for daily finance and communication activities.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills, with the ability to work collaboratively with internal teams and external vendors.
• Experience with Concur, travel and expense management, or fixed asset software is preferred but not required.

Qualifications

• Qualified candidates should have a strong background in finance and accounting.
• Experience in a fast-paced environment is highly desirable.
• Ability to manage multiple tasks simultaneously and meet deadlines is essential.

Skills

• Accounts Payable
• Financial Management
• Microsoft Office Suite
• Vendor Management
• Payment Processing
• NetSuite

Benefits

• Competitive compensation and benefits package.
• Free online training.
• Access to top jobs.
• Company 401(k) plan.

Pay

• Compensation details are confidential and will be discussed during the interview process.

Schedule

• The schedule for this position is flexible and can be arranged based on the candidate's availability.

Contact Information

To apply for this position, please click the Apply Now button and send your resume and reference job ID#00410-0013468116 to First and last name at Ramkashyap.kota - at - roberthalf - .com.