Accounts Payable Specialist

About the role

We are looking for an Accounts Payable Specialist to support a growing private aviation company in Beverly Hills, California. In this hybrid role, you will take ownership of end-to-end invoice and payment activities, helping the organization maintain accurate records and dependable vendor partnerships. This position works closely with finance and operational teams and is well suited to someone who is organized, detail-focused, and comfortable managing priorities in a fast-moving environment.

Responsibilities

• Oversee the accounts payable workflow from initial invoice intake through final disbursement, ensuring transactions are completed accurately and on schedule.
• Examine invoices for correct coding, required approvals, and supporting backup before submission for payment.
• Reconcile purchase orders, receipts, and billing documents to confirm charges are valid and investigate any mismatches or exceptions.
• Prepare recurring payment batches and handle urgent or nonstandard payment requests when business needs require them.
• Partner with internal departments to obtain prompt approvals and clear up invoice-related questions that could delay processing.
• Administer vendor setup activities, including collection of documentation, banking validation, and controls designed to reduce fraud risk.
• Maintain complete and well-organized supplier records so files remain current and ready for audit review.
• Work with operations and finance contacts to resolve billing concerns, verify charges, and support multiple areas of the business.
• Monitor vendor billing patterns and flag unusual pricing or unexpected fees for further review.

Requirements

• Bachelor’s degree in finance, Accounting, or a related field is preferred.
• Proven experience as an Accounts Payable Specialist.
• SAP experience is required.
• Strong understanding of accounts payable principles and practices.
• Knowledge of financial regulations and compliance.
• Proficient in Microsoft Excel and other financial software.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Able to prioritize and manage multiple tasks in a fast-paced environment.
• Effective communication and interpersonal skills.
• Team player with a customer service-oriented attitude.
• Self-motivated and able to work independently.

Qualifications

• Experience with SAP.
• Detail-oriented and organized.
• Ability to work in a fast-paced environment.
• Strong analytical skills.
• Good problem-solving abilities.
• Excellent attention to detail.
• Proficiency in Microsoft Excel.
• Ability to manage multiple tasks simultaneously.
• Strong communication and interpersonal skills.

Skills

• Accounts Payable Specialist
• SAP
• Financial Regulations
• Microsoft Excel
• Attention to Detail
• Problem-Solving
• Time Management
• Communication
• Teamwork

Benefits

• Hybrid work arrangement
• Competitive compensation package
• Professional development opportunities
• Flexible work schedule
• Health insurance benefits
• Employee assistance program

Pay

$60,000 - $80,000 USD / Yearly

Schedule

Hybrid