Accounts Payable Specialist

Responsibilities

• Process vendor invoices accurately and enter payment details into the accounts payable system in a timely manner.
• Review invoices for proper account coding and verify supporting documentation before submission for payment.
• Match invoices with purchase orders, receipts, or other records to confirm completeness and accuracy.
• Respond to vendor and internal staff questions regarding payment status, invoice discrepancies, and account information.
• Prepare and maintain accounts payable records to support month-end reporting and audit readiness.
• Monitor outstanding payables and help ensure payments are issued according to established deadlines.
• Identify billing issues or inconsistencies and work with appropriate contacts to resolve them efficiently.
• Assist with contract workload coverage and maintain continuity of accounts payable operations during staff leave.

Requirements

• Experience with full-cycle A/P, preferably in a nonprofit environment
• Hands-on experience with MIP Abila (or similar nonprofit accounting software)
• Strong understanding of cost center allocations and expense coding
• Strong communication skills for vendor and internal coordination