Accounts Payable Specialist

About the role

We are looking for an Accounts Payable Specialist to support daily payment operations and maintain accurate financial records. This A/P Specialist is responsible for reviewing invoices, reconciling accounts, and ensuring transactions are recorded correctly within accounting systems. The ideal candidate brings strong attention to detail, sound knowledge of accounts payable processes, and the ability to work effectively with internal teams and external vendors.

Responsibilities

• Review incoming invoices and related documentation to confirm accuracy, approvals, and payment eligibility.
• Match invoices to purchase orders, statements, and supporting records to validate charges and outstanding balances.
• Enter payable transactions promptly, assigning the correct general ledger codes and internal job numbers within the financial system.
• Reconcile credit card activity, employee expense submissions, and accounts payable records to ensure complete and accurate posting.
• Prepare vendor payments through approved methods such as checks, wires, and credit card transactions while following company procedures.
• Investigate vendor questions, resolve billing discrepancies, and maintain positive communication regarding payment status.
• Produce accounts payable aging and account analysis reports to support visibility into outstanding obligations.
• Create and maintain vendor master records, collect tax documentation such as 1099 details, and keep exemption certificates current.
• Perform month-end bank and ledger reconciliations, maintain accounting files, and assist with process documentation and cross-functional backup support.

Qualifications

• High school diploma required; an associate degree in accounting, finance, or a related field is preferred.
• 3+ years of hands-on accounts payable experience in an accounting environment that requires strong attention to detail.
• Proficiency with ERP accounting systems and Microsoft Excel is required.
• Background in a manufacturing or project-based business environment is preferred.