Accounts Payable Specialist

Responsibilities

• Classify and assign vendor invoices to the appropriate general ledger accounts within the financial system while ensuring supporting details are accurate and complete.
• Manage invoice-related activity through Smartsheet by monitoring workflow progress, routing vendor maintenance requests, and escalating supplier issues for review.
• Investigate discrepancies tied to vendor billing and help drive timely solutions by coordinating with the appropriate internal stakeholders.
• Partner with finance, sales, and operations teams to identify unreceived invoices, correct account coding concerns, and address payment-related questions.
• Communicate directly with vendors to resolve outstanding matters, clarify invoice information, and support efficient processing.
• Prepare and forward invoice adjustment requests to the supervisor for approval before entries are finalized in the system.
• Maintain organized records and follow established accounts payable procedures to support accuracy, compliance, and audit readiness.

Requirements

• Experience working in accounts payable, including reviewing and processing vendor invoices.
• Knowledge of invoice coding and the ability to apply general ledger accounts accurately.
• Familiarity with workflow or tracking tools such as Smartsheet for managing invoice and vendor-related tasks.
• Ability to research discrepancies, troubleshoot issues, and follow through on resolutions.
• Strong communication skills for working with vendors and cross-functional internal teams.
• High attention to detail and the ability to manage multiple priorities in a deadline-driven setting.
• Proficiency with standard financial systems and Microsoft Office applications.
• Experience supporting check runs or related payment processing activities is preferred.

Qualifications

The ideal candidate will have strong accounts payable experience, sound judgment when reviewing invoice details, and the ability to keep workflows moving efficiently in a high-volume environment.